Performs administrative activities for the HR Department by assisting in the coordination and facilitation of various Human Resource programs and procedures for the Ashland University community.
Ensures timely and accurate handling of day-to-day front desk operations.
Assists and greets all internal and external visitors to the HR Department, responds to inquiries, and requests in a pleasant friendly and timely manner. Researches correct responses by communicating with functional HR lead.
Creates, organizes, and accurately maintains faculty and staff hardcopy and digital employment and private files. Ensures documents are filed in appropriate locations, such as I-9 forms, benefit information, payroll information, etc. Also, make sure that terminated faculty and staff files are separated from active files in a timely manner, and these files are made ready for archives as required.
Coordinate HR specific functions in support of the university's employment of students, including but not limited to, providing and processing required student employment paperwork and work authorizations, entering position data into HRIS systems and necessary spreadsheets and frequent collaboration with payroll and financial aid staff.
Maintains a system of collecting and archiving educational transcripts for university instructional personnel.
Provide new hires with access to Blackboard to complete required Federal Compliance Training.
Verifies that all Federal, State and Local required employment law postings are accurate and up-to-date in applicable University buildings. For example, EEO, OSHA, Workers Compensation, etc.
Point person for all edits (layout, forms, and updates/changes) to the HR pages of the University website and portal as requested by the HR team in a timely manner. Coordinates with the university's Information Technology Department as needed. Point person for edits/updates of employee handbooks and policies.
Assists with special projects such as researching and providing information related to company policies, compliance and other HR programs as assigned.
Manages and orders office supplies for the department while staying within budget.
Associate's or Bachelor's Degree preferred; High School Diploma required
One (1) year in a business office environment required
At least twelve (12) months experience in HR preferred
Competencies, Knowledge, Skills & Abilities:
Must have excellent technology skills, including MS Office Suite, Google platform
Must have working knowledge of Adobe Acrobat DC
Ability to multi-task, handle multiple priorities and change according to need
Must display interpersonal intelligence
Ability to ensure confidentiality
Must possess excellent verbal and written communication skills
Must be credible and display ethical conduct
Must be customer/client centric
Must be a self-starter and have the ability to work creatively
Ashland University, ranked in the top tier of colleges and universities in U.S. News and World Report’s National Universities category for 2017, is a mid-sized, private university conveniently located a short distance from Akron, Cleveland and Columbus, Ohio. Ashland University places great emphasis on the importance of each individual. The phrase “Accent on the Individual” has been our motto for many years and, hopefully, characterizes well the nature and content of the campus environment. It means that our concern for the student extends beyond ensuring a quality education in the classroom and laboratory to include a commitment to provide a stimulating and supportive environment in every respect.Translating the ideas of our Mission Statement into the realities of everyday life is the responsibility of each Ashland University employee. These ideas must be evidenced daily in the classroom, residence halls, each teaching site, on the playing fields and in our interaction with others. It should be the goal of each Ashland University employee to ensure that our Mission Statement is not merely words on paper but a true reflection of who and what we actually are and intend to be in the future.