Under the direction of the Associate Executive Director, oversees and manages Human Resources programs including recruitment and onboarding, employee relations, professional development, performance management and employee assessment. Advances the organization's commitment to Diversity, Equity and Inclusion (DEI) through intentional recruitment efforts and inclusive retention strategies. Collaboratively works to ensure diverse outreach in all aspects of Associated Students (A.S.) including both employment and volunteer opportunities.
ESSENTIAL DUTIES & RESPONSIBILITIES
Manages the organization's recruitment program including recruitment timelines, job postings, applicant screenings, interview process and background checks and/or Live Scan clearance review. Works closely with Payroll Liaisons to support on-campus recruitment initiatives to include tabling events, career fairs, etc. as needed
Recommends and implements recruiting and hiring strategies to attract employees from diverse backgrounds. Ensures recruitment job announcements are strategically posted in areas within the respective fields and fosters the inclusion of diverse communities
Ensures all job descriptions are compliant with current labor laws and safety guidelines, and are consistent with inclusive language in accordance with the organization's DEI plan
Oversees employee onboarding program that outlines the value of the new employee's role to the mission of A.S. to include facility tours, training and continued new hire engagement. Conducts full-time new hire orientation meetings and ensures completion of all full-time new hire documentation. Works closely with Payroll Liaisons to ensure consistent new employee onboarding for all staff
Coordinates all Diversity, Equity and Inclusion (DEI) efforts including participation in A.S. DEI committee meetings, attends campus equity council meetings, coordinates all diversity training for all employees on a semi-annual, annual, and as needed basis in coordination with the A.S. DEI plans. Ensures A.S. DEI plans' goals are met
Researches, develops, recommends, and executes creative strategies to foster A.S. diversity goals and initiatives
Reviews current practices and policies, assessing and analyzing to ensure that they consistently support the A.S. DEI plan
Collects and analyzes statistical data to evaluate A.S.' employee demographics in accordance with diversity standards and goals
Serves as the A.S. advisor to the Student Diversity Commission (SDC). Supports SDC members in the annual review of the A.S. DEI plan and the A.S. student leader assessment survey
Manages the professional development program for all staff
Oversees the planning and execution of employee relations events. Communicates and markets events to staff
Manages employee performance management program including communication with supervisors regarding evaluation deadlines and ensuring evaluations are completed in a timely manner. Ensures evaluations are consistent and meet A.S. standards
Creates and maintains confidential employee personnel records including HRIS. Records data and creates reports in HRIS system to support the goals of the HR department
Serves as the Custodian of Records for Live Scan results. Oversees background check and Live Scan policies and procedures in accordance with Federal and State laws, as well as A.S. policies
Coordinates full-time employee tuition reimbursement program
Coordinates student employee scholarships programs and leads selection committees
Participates in the University New Employee Orientation program as needed
Conducts exit interviews and separation meetings as needed
Minimum & Preferred Requirements
Four-year degree in human resources or a job-related field from an accredited college or university required
HR Certification (PHR, SPHR, SHRM or extended studies) preferred
A minimum of four years progressively managing human resources functions required
Experience directly supervising staff required
Experience in Higher Education environment preferred
Anti-Harassment Training for Supervisors - California (SB1343)
Commitment to values of diversity, multi-culturalism, and higher education
Highly organized, confidential and reliable individual with keen written and verbal communication skills and the ability to work in a diverse, frequently changing population of students, faculty and staff
Capable of maintaining positive working relationships with staff, University, customers and vendors
Must be able to exercise confidentiality, tact and exhibit sound professional judgment. Expertise in handling emergency situations with composure
Strong organizational skills required. Must be able to follow verbal and written directions and follow projects through to completion
Must professionally represent the Associated Students and San Diego State University at all times
Must be able to perform a high level of customer service in a diverse and constantly changing environment
Demonstrated success in mentoring work teams of diverse functions, complying with organizational policies and procedures and supporting change within an organization
KNOWLEDGE, SKILLS & ABILITIES
Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
Ability to present a consistent, positive approach to staff, students and all internal and external contacts by being courteous, respectful, helpful and cooperative at all times
Ability to communicate and/or present in small and large settings
Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs
Ability to gather and organize data, draw logical conclusions and discern implications
Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure
Ability to maintain high level of confidentiality
Ability to handle multiple tasks simultaneously
Starting range: $85,000 - $100,000 per year
SCHEDULE & WORKING CONDITIONS
This is a regular, full-time position with expected hours of Monday through Friday, 8 a.m. to 4:30 p.m.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files.
Inside the Organization:
Reports to the Associate Executive Director
Works closely and collaborates with Associate Director of Business Operations, Payroll Manager, Payroll Technician and Contracts & Risk Management Coordinator
Provides direction to Human Resources administrative assistants
Works closely with Office Supervisors/Payroll Liaisons and departmental hiring supervisors
Advises Student Diversity Commission leaders and members
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position. As the Custodian of Records, this position requires Live Scan clearance.
Founded in 1897, San Diego State University is a public institution of higher education located in southern California. SDSU is the oldest and largest university in San Diego and the third largest in the state. SDSU continues to gain recognition as a leader in higher education.Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU."In addition to SDSU, three not-for-profit auxiliary employers operate to provide services for the University. The SDSU Research Foundation furthers the educational, research and community service mission of SDSU. Aztec Shops provides a diverse portfolio of products and services including operation of the SDSU Bookstore, SDSU Dining, and management of commercial and real estate properties surrounding the campus. Associated Students of SDSU is a student-directed organization that manages programs and facilities enjoyed by students, faculty, staff, and the community-at-large.