Coordinator II -Timekeeper and Human Resources (S03576P)
The University of Texas at Arlington
Location: Arlington, Texas
Internal Number: 17568
Administering and coordinating new employee recruiting and on-boarding processes, as well as the departmental separation process. Serving as a departmental timekeeper.
Oversee all pre-employment activities for new hires, which includes coordinating job posts, requesting criminal background investigations.
Preparing or updating employment records related to hiring, transferring, and promoting. Ensuring new hire paperwork is completed and processed.
Coordinate with new hires and Hiring Managers to ensure a smooth on-boarding experience for our new hires.
Organize and deliver training to supervisors and hiring managers regarding institutional policies and hiring procedures.
Providing new hires with details about the company, including a welcome message, new employee paperwork session, parking information, work schedules, compliance training and dress codes. Introducing new hires to their team members.
Serve as a Timekeeper. Reviewing TCP timesheets and calculate hours worked for nearly 230 employees to determine overtime, straight-time, and on-call payments to ensure accuracy of payments and compensatory time credits for employees operating on non-traditional 24/7 work schedules.
Determine cost centers to charge using a work order system.
Prepare and submit payroll vouchers for straight comp, on-call, and vacation payouts. Oversee the departmental employee separation process.
Preparing or updating employment records related to terminating. Ensuring termination paperwork is completed and processed.
Update and maintain Facilities Management organization charts, job descriptions, interview questions and employee reporting group spreadsheets.
Assist in preparing and submitting personal action employment documents and e-forms.
Assist with hiring, supervising, and delegating assigned tasks to student workers.
Serve as a backup to assist in maintaining record keeping involved with personnel including performance reviews, continuing education, license renewal and expiration of required credentials.
Serve as a backup to consulting with the Environmental Health and Safety office on employee accident reports, leave balances, etc. regarding Workers Compensation claims, and maintain accurate and confidential records of all claims and dispositions. Performs other duties or special projects as assigned.
Bachelor's degree or associate degree in Business Management, Human Resources, or a related field. Excellent customer service with superior inter-personal communication skills with dedication to build and strengthen relationships with candidates and colleagues.
Resourceful, detail-oriented individual and skilled problem solver.
Bachelor's degree or associate degree in Human Resources or a related field. Excellent customer service with superior inter-personal communication skills with dedication to build and strengthen relationships with candidates and colleagues.
Resourceful, detail-oriented individual and skilled problem solver. Experience with high-volume hiring (managing new hire employment verification, background checks, etc.) is a plus.
Experience utilizing/navigating within an applicant tracking system or human resource information system strongly preferred.
Reliable and able to work under pressure the last two working days of each month and first two working days after the 15th of each month.
Requires knowledge of personal computer and other standard office equipment.
Proficient in all phases of work.
Usual office environment. Knowledge of Microsoft Office Suite, including Microsoft Word and Microsoft Excel, and knowledge of PeopleSoft and PeopleAdmin.
Within the scope of position duties, responsible for seeing that operations are effective and efficient, assets are safeguarded, reliable financial data maintained, and applicable laws, regulations, policies, and procedures are compiled with.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.