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Are you interested in being a part of the Department of Surgery’s mission to recruit, retain and promote clinically and academically excellent faculty? Do you have a people-centered and humanistic approach to academic human resources? Then Join Us!
The Department of Surgery is searching for a new team member to join its 3-member Academic Human Resources team as an Academic Human Resources Specialist (AHRS). Brisk growth of our faculty group and increased complexity of academic medicine, led to review and reorganization of DoS academic HR functions, resulting in a rare opening for an additional AHR team member.
What does an Academic Human Resource Specialist Do? The Academic HR Specialist provides management and support for the Department of Surgery’s academic (faculty) human resource processes. Academic HR processes are essential for appointing, credentialing, promoting and paying faculty within the Department. These activities are complex and must be carried out with great precision and follow-through. The successful candidate will enjoy working with faculty, particularly surgeons, and be comfortable with multiple, intersecting processes that support their academic requirements.
This 1.0 FTE position will report to the Academic Human Resources Operations Manager with a matrixed relationship to the Assistant Director for Human Resources for certain faculty HR responsibilities.
Core responsibilities: • Organize and complete approximately 50% of the DoS faculty appointments and reappointments, faculty credentialing and related duties = 45% • Perform Faculty HR Operational Responsibilities (Including on-boarding and off-boarding, faculty payroll functions and J-1 Visa preparation) = 25%. • Facilitate Annual Faculty Reviews and related data management duties = 15% • Implement Faculty HR Operating Procedures and Systems Improvements = 15% EQ and teamwork are important traits for this position, given the myriad of individuals and offices with whom the AHRS will interact. This position requires someone who relishes managing details and has outstanding follow-through.
OUR MISSION The Department of Surgery is a large Department within the school of medicine, with surgeons practicing at all our locations and in eight surgical subspecialties. The UW Department of Surgery is guided by our mission of providing compassionate and high-quality patient care, training future generations of surgical leaders, and conducting research in a collegial environment which embraces diversity and promotes inclusiveness.
How this Position Contributes: The Academic HR specialist contributes and impacts the mission of the University, UW Medicine and the Department of Surgery in pivotal ways. When each faculty member is fully appointed, licensed and credentialed, UW and its patients can be assured that: • DoS faculty have received highest level training. • Faculty are licensed, accredited, board-certified and held to the highest standards of professionalism and ethics. • Faculty exhibit continuing excellence and leading-edge skill in patient diagnosis and treatment • A DoS clinically active faculty member’s on-going ability to function skillfully and achieve quality outcomes is reviewed regularly.
The AHRS has enormous impact on the University and Department of Surgery’s ability to make these assurances by being a crucial part of the Academic HR team, completing each step of their job with care and precision.
OUR COMMITMENT TO EQUITY, DIVERSITY, AND INCLUSION The Department of Surgery strives to dismantle systemic racism, eliminate healthcare disparities, and promote health equity in our work. Racism and intolerance have no place in our community. We celebrate our multitude of intersecting identities and commit to the ongoing effort of creating an inclusive and supportive workplace climate.
All staff in the Department of Surgery are asked to demonstrate and develop the following core competencies: • Quality Focus: strives to deliver the best possible service and results, and continuously seeks opportunities for improvement. o Key attributes: accuracy, customer service, continuous improvement, problem solving, and self-development • Planning & Organization: completes work in a timely, efficient, and resourceful manner o Key attributes: priority setting, efficiency, resourcefulness, adaptability and flexibility, organizational awareness, and initiative • Teamwork & Relationship Building: builds and fosters positive working relationships with others to achieve shared objectives. o Key attributes: collaboration, communication, emotional intelligence, recognition, and accountability & integrity • Equity, Diversity, and Inclusion: values and honors diverse experiences and perspectives, strives to create welcoming and respectful work environments including dismantling structures of oppression, promotes and contributes to a culture of access, opportunity, and justice. o Key attributes: respect, cultural humility, inclusiveness, advocacy, and commitment
Minimum Qualifications • Bachelor’s degree in business, communications or related field • 2-3 of years’ experience in specialized administrative services, project management or similar.
Additional Qualifications: • Superior user of standard Microsoft Office products, with ability to adapt office tools to meet new situations. • Demonstrated ability to draft, edit and proofread various communications. • Intermediate project management skills • Strong emotional intelligence (EQ). • Demonstrated ability to work in diverse teams and with individuals possessing varying levels of experience and education
Desired Additional Qualifications: • Familiarity with academic medicine processes. • Experience working with large organizational systems and processes.
Conditions of Employment: • Position suitable for hybrid working situation: combination of remote and in office, work. • May work in a shared office space.
Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Candidates of non-traditional educational or experiential backgrounds are invited to apply. In addition, please address your own commitment to Anti-Racism. Please address applicability of education, experience, and commitment to Anti-Racism in your cover letter.
We hope you will apply and please learn more about our department, values and core competencies at https://uwsurgery.org/about/staff/
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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