Assists HR Manager in identifying potential candidates, performing phone screens, preparing interview schedules, and checking references for all non-faculty position levels.
Assists with the hiring and termination process for staff and students at all steps.
Assists with all staff onboarding processes, such as Oracle, CNet ID, scheduling health screens, badge requests, etc.
Processes IT cases for account creation and equipment ordering for new hires.
Meets and greets new hires, authenticates I-9 documentation and maintains employment verification records.
Assists in the medical credentialing and recredentialing process for clinicians.
Oversees probationary evaluations, as well as annual and probationary goals.
Completes quarterly file and database audits to ensure that all required employee documentation is collected and maintained, ensuring accuracy.
Oversees the processing of volunteer and educational assignment requests.
Assists in orienting and onboarding new staff, visitors and volunteers to the department.
Completes and submits One Time Payments for staff and academics through the Universityâ™s HRIS system.
Processes staff and provider leaves, enters FML time off entry in the HRIS system.
Audits, approves and corrects employee time sheets as needed, in consult with unit supervisors.
Proactively addresses day-to-day operations and projects in the office.
Assists in and occasionally leads the planning of the execution of employee engagement events.
Composes and distributes important communications to the department and/or leadership.
Organizes in-person and virtual meetings, facilitating full cycle candidate communication, scheduling, and team coordination.
Point person for organizing and distributing annual staff awards, gifts for various events across the University and Medical Center.
Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Maintains appropriate human resources data and records.
May help counsel employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate to high level of guidance.
Performs other related work as needed.
Bachelor's degree in related field.
Experience in human resources.
Experience in a University, clinical or a not-for-profit organization.
Ability to handle confidential information with utmost discretion.
Ability to communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others.
Excellent interpersonal, organizational, written, and verbal communication skills.
Excellent attention to detail and ability to handle multiple tasks simultaneously under tight deadlines.
Strong analytical skills and excellent computer skills including advanced Microsoft Office Suite.
Ability to work effectively under considerable time pressure on high visibility, high stakes projects with minimal supervision.
Cover Letter (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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