HUMAN RESOURCE COORDINATOR (FIXED DURATION APPOINTMENT)
University of Washington
Location: Seattle, Washington
Type: Full Time
Internal Number: 207156
The Department of Laboratory Medicine and Pathology serves as a regional resource for clinical laboratory services required for patient care, research and educational programs in laboratory medicine. The department now employs 1400 people who work at the award-winning University of Washington Medical Center (ranked among the top medical centers in the United States as rated by U.S. News & World Report), Harborview Medical Center (the region's only Level I Trauma center, known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD CARER, and mentally- and medically- vulnerable populations.), and many other clinical and research facilities in the area. The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement and natural beauty.
The Department of Laboratory Medicine and Pathology (DLMP) has an outstanding opportunity for a Fixed Duration Appointment Human Resources Coordinator.
Under the general supervisor of the Department of Laboratory Medicine Pathology (DLMP) Human Resource Associate Director, this position provides clerical and consultative support to the department with HR processes, especially the recruiting, interviewing, and hiring processes. Position provides a high level of customer service and professionalism as department representative, working closely with hiring managers, general staff, UW Human Resources, potential employment candidates, and third-party organizations. Position will develop, document, and implement new approaches, processes and standards as needed, to support recruitment and employment, as well as participate in/complete the related daily operations. Position may educate or train others in HR policies, processes, and/or systems. Position may manage sensitive information and/or assist in sensitive situations, in relation to human resources, and so must be able to employ discretion, tact, respect, and escalate appropriately. The successful candidate must possess exceptional organizational skill, with an extra emphasis on task and issue-tracking, in addition to strong communication skills (written and verbal), problem-solving, and flexibility.
Confirm posting of approved position in UWHires.
Post internal job advertisement flyers, as required, track date of posting to maintain compliance with hiring requirements.
Maintain department profile and create and maintain postings, on third party recruitment sites, including submitting and updating listings, coordinating and managing interview requests submitted through site, responding to questions submitted by interested individuals through site, troubleshooting, reporting site issues to vendor, etc.
Serve as a point-of-contact (POC) for external and internal inquiries regarding employment opportunities. Use exceptional customer service skills in all interactions. Candidate selection & interview processes:
Follow up with HR recruiters to acquire candidate resumes.
Perform licensure verification on job applicants to confirm candidates meet requirements of position applying for.
Conduct phone screens, schedule interviews directly with recruiters, candidates, and hiring manager/panel.
Provide follow-up correspondence to candidates on recruiting status via phone and email. Hiring:
Conduct reference checks for final candidates of a recruitment.
Notify selected candidate of offer, confirm acceptance, and advise candidate on next steps. Other:
Maintain accurate and complete screening/interview records and all related necessary documentation for employee files.
Work closely with departments’ assigned HR specialists and leadership on all HR recruitment related activities.
Coordinate and represent department through participation in recruitment events such as job fairs and other outreach activities.
Perform other duties as assigned.
MINIMUM REQUIREMENTS Requires High School/ GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience.
DESIRED Proficiency working with spreadsheets, sharepoint and databases.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.