Reporting to the Senior Associate Dean for Administration, Finance, and Planning, the Director of Human Resources directs delivery of human resources services for the School of Social Work. Human resources services include: recruitment and hiring of administrative, research and temporary employees; processing appointments for fulltime, adjunct and visiting faculty; employee relations and performance management, compensation review and evaluation, and employee training and development.
Serves as an internal consultant and principal liaison with administrators, faculty, and researchers with regard to Human Resources and Academic Appointment policies, procedures, and practices. Consults with and advises school leadership and supervisors on a variety of human resources and academic appointment issues and practices including: employee recruitment: position development: compensation: departmental reorganizations: training and development; complex employee relations issues; payroll.; and tracking personnel budgets.
Supervises staff and manages assigned budget. Collaborates with Columbia University Central HR (CUHR) and the Office of Academic Appointments (OAA) to ensure compliance with all applicable federal, local regulations and University and School policies.
HR Policy Implementation and Employee Relations 20%
Identify, promulgate and implement HR policies that promote CSSW???s Anti-Racism Action Plan (ARAP) which places social justice and racial justice at the center of all of CSSW???s activities, and are in accordance with appropriate collective bargaining agreements, University and School policies and other applicable regulations.
Counsel managers and supervisors on employee relations and personnel matters in concert with Labor Relations, Office of General Counsel, Office of Equal Opportunity and Affirmative Action, OAA and CUHR. Oversee and manage regular performance evaluation process for administrative employees to ensure compliance with University and School policies. Recommend appropriate action for recognition, promotion, remediation or corrective action. Identify equity and retention needs and strategies. Provide appropriate forums for employee appreciation and community building.
In collaboration with the Office of Diversity, Equity and Inclusion, develop strategies to improve diversity and inclusion in hiring. Formulate staff recruitment policies and establish practices to promote more diverse hires.
Administrative Staff Recruitment and Training 15%
Manage the administrative staff hiring and appointment processes that help shape an inclusive campus environment and support employees??? success. Assist hiring managers and search committees to develop positions, create job descriptions, request appropriate salary levels, define and implement recruitment plans, interpret and enforce AAEO guidelines and policies, conduct searches and select final candidates.
Systematize and implement procedures for hiring, appointing, orienting, training and developing employees in conjunction with CUHR. Ensure compliance with all applicable laws, regulations, and policies. Organize activities for employees to: (1) build community; (2) promote a climate that is welcoming to all members of our community; and (3) support employee development.
Academic Appointments 15%
Direct processing of all academic (faculty and research) appointments/reappointments. Collaborate with relevant offices to prioritize faculty and research appointment issues and facilitate resolution (salaries, appointment, promotions, etc.). Collaborate with relevant University offices (Dean???s Office, Provost, Academic Appointments) to ensure compliance with applicable policies and procedures.
Payroll Administration and Budget Tracking 15%
Create and oversee appropriate processes and structures to ensure timely payments to all classes of employees and consultants (full and part time officers of instruction, research and administration, full and part time support staff, student and casual employees, as well as independent contractors). Collaborate with the School???s Director of Budget Operations and Director of the Office of Sponsored Projects to ensure that employee expenditures are accurately charged and allocated to correct grant accounts or cost center budgets, and manage the School???s Payroll Suspense account. Collaborate with the appropriate offices to ensure proper accounting and effort interpretation of faculty workload statements. Provide various reports of personnel expenses as necessary or requested.
Records Maintenance and Compliance 10%
Create systems to maintain personnel and payroll records, including time and attendance information, appointment data, and other personnel information in compliance with applicable laws, regulations, and policies.Standardize employee documentation and ensure confidentiality and integrity of all human resource information systems and record- keeping procedures.Provide timely information to employees and to senior administration as needed, including changes in employment status (leave eligibility, etc), benefits related information, and other pertinent communications. Maintain organizational chart and job description information for School.
Organizational Development and Systems Administration 10%
Participate in organizational planning and design meetings with senior leadership, including assisting with forecasting administrative staffing needs, recommending labor saving cost work flow processes and leveraging partnerships and collaborations with the central University and/or other CU schools and departments to benefit the School. Participate in University-wide initiatives to improve Human Resource information systems, upgrade the services provided to employees and expand the pool of high quality employees.
Leadership and Supervision 10%
Provide managerial leadership in administrative affairs, including coaching supervisors, counseling employees and providing forums for communication and conflict resolution as needed. In conjunction with central HR, provide training and recommend employee development initiatives as needed.Supervise HR staff and occasional student employees.
Other Duties 5%
Serve on a variety of school and university committees and participate in special projects as directed by the Senior Associate Dean; perform other related duties as assigned.
Bachelor???s degree in business administration, psychology, organizational management or a related field required; knowledge of human resources concepts, practices and procedures. Strong working knowledge of human resource concepts, practices, and procedures. A minimum of 5 to 7 years of human resource generalist experience, including payroll administration, employee relations and personnel budget oversight. Some staff supervisory experience. Strong interpersonal and leadership skills; proficiency with Microsoft Office Suite and human resource information systems; excellent writing and oral communication skills; attention to detail and ability to multi-task required; a customer service orientation and strong problem-solving skills; demonstrated tact, discretion, and diplomacy
MBA, MPA or other graduate degree with a strong human resource or organizational development focus. Experience working in a unionized and academic environment with grant-funded research; experience in labor negotiations, employee relations and policy implementation in higher education; HR experience at Columbia University; training and employee development experience; personnel budget oversight experience. Knowledge of Social Work education and research, familiarity with grant accounting and budgeting principles. Prior experience supporting administration and finance is desired.
Type other requirements and/or special indicators if CUIMC
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.