As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Health Systems & Population Health has an outstanding opportunity for a full-time HR Associate to join the HR Shared Services team. The HR Associate will have a range of HR responsibilities in support of faculty, staff, and student HR. Working under the direction of the Manager of Staff and Student HR, and in collaboration with other members of the HR Team, this position will recruit, hire and onboard student and temporary employees and provide support to the staff HR program. This role will also manage the Clinical/Affiliate/Adjunct faculty employee population and provide support to the regular faculty HR program by facilitating faculty searches, promotions and other events that are part of the employment cycle. A key member of the HR Shared Services team, the HR Associate will provide superior customer service with excellent attention to detail to support the building of an agile, diverse, inclusive, engaged, energized, and effective workforce.
We are seeking a stellar communicator who is meticulous in tracking details, adept at juggling processes in various stages of completion, expert in managing competing priorities by employing effective time management strategies, eager to dive into the challenge of an evolving HR landscape and driven to provide fantastic client service.
The Department of Health Systems & Population Health is part of the School of Public Health (SPH) at the University of Washington (UW). The UW is an institution committed to promoting respect for the rights and privileges of all, understanding and appreciation of human differences, and the constructive expression of ideas. Health Systems & Population Health is a dynamic academic and research department whose mission is to work with partners in public health and health care to prepare leaders, design solutions, and conduct innovative research that is translated into practice and policy. We recognize that diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and equity for all.
Job Duties and Responsibilities:
Manage the employment cycle of temporary staff employees, and support the hire of regular staff employees, including:
Communicate hire process to managers and facilitate phases
Track hiring process from request to post-hire communications.
Post staff positions and sharing with listservs; manage listservs
Assist hiring managers and committees with candidate review, screening, and interviews
Track and update applicant status on the UWHires workbench
Coordinate hires and onboarding
Prepare offer and hire letters
Manage I-9 verification and work schedules in Workday
Provide information, guidance and support for hiring managers in developing effective onboarding plans
Conduct individual trainings and briefings for hiring managers and new employees
Create and maintain recruitment and employee files and other HR records
Manage costing changes for temporary employees
Support employee separations
Regularly run a variety of employment data reports and take the necessary appropriate action
Document standard operating procedures and maintain SOP library
Manage hiring process for student appointments: create job descriptions, establish and advertise positions, manage communications with applicants, process applications, prepare offer letters, create and maintain personnel files, manage the ASE tracking spreadsheet, and manage costing changes
Coordinate student position budget approval with HSPop Finance and Grant’s manager
Provide up to date budget/costing allocation information to Payroll coordinator
Process tuition waivers for eligible student employees from fee-based programs
Manage student I-9 verification and work schedules in Workday
Maintain up-to-date knowledge of the ASE-UW contract; counsel faculty/staff/student employees on contract-related HR actions
Advise faculty and staff on appropriate hiring practices; maintain confidentiality of applicants
Develop onboarding process for student employees
Create training for managers of student employees
Support Faculty HR Manager in faculty searches, new appointments, personnel actions, data management, communications, and meeting/event planning.
Manage appointment and onboarding of new Clinical/Affiliate/Adjunct faculty and Senior Fellows: create offer letters, prepare material for faculty meeting agenda, develop voting ballots
Manage the Clinical/Adjunct/Faculty spreadsheet and personnel files
Manage the faculty listservs and groups
Manage reappointment process for annual faculty
Prepare confidential correspondence related to faculty appointments and compensation
Facilitate faculty search process (liaise with candidates; arrange schedules, reservations, travel)
Prepare and review core faculty Chair Annual Meeting letters
Coordinate downloading of course evaluations every quarter and prepare course evaluation response letters on behalf of the Chair
Track faculty data
Support Faculty separations and offboarding procedures
Support meeting and event planning.
Interpret University and governmental policies and develop internal policies and procedures to ensure compliance with applicable rules and regulations in collaboration with the HR Manager
Other duties as assigned.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Bachelor’s Degree in Human Resources, Business Administration, or a related field
Two years of human resources experience, preferably in an education, government, or non-profit environment
Demonstrated understanding of HR management principles, including recruitment, onboarding, professional development, compensation, benefits, employee relations, and employment law
Strong customer service orientation
Excellent organizational skills
Possess a high level of initiative
Ability to exercise independent judgement, use creativity in solving problems
Excellent interpersonal, written and verbal communication skills
Demonstrated experience exercising a high level of confidentiality and discretion
Proven accuracy and attention to detail in work products.
Professional level competency with general MS Office application
Confidence working under pressure with anticipated, unexpected, and changing deadlines affecting daily workload
A commitment to continuous process improvement
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience working with HRIS systems such as Workday
Interest in pursuing SHRM-CP or other HR certification
Working Environmental Conditions:
This position is eligible for a hybrid work arrangement, working remotely for two to three days per week. Deadline-driven environment, occasionally requiring extended hours to meet commitments.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.