The IND Animal Facility HR Coordinator position will report to the department HR Liaison but will have independent interaction with all faculty, postdocs, and staff of an approximate 180+ person department/ORU (Organized Research Unit). The HR Coordinator will be the primary Institute for Neurodegenerative Diseases (IND) HR/Ops team member responsible for all HR-related interactions and transactions associated with the IND Animal Facility/Vivarium, which functions with a budget, leadership hierarchy, and staffing needs unique from other subsections of IND. In collaboration with UCSF HR Shared Services, this position will perform and coordinate a myriad of HR-related responsibilities, mostly involving the IND Animal Facility including:
Visa applications and renewals,
Recruiting agency coordination,
Candidate interviewing and coordination,
Developing job descriptions,
Managing appointment milestones and handling appointment transactions
Ensuring COVID policy compliance,
Verifying the accuracy of offer letters and formatting on department letterhead prior to being finalized by HR Generalist,
Providing salary range information to managers to help with new hire salary analysis
Liaising with Payroll to troubleshoot timesheet discrepancies
Training employees on HBS Timekeeping.
The HR Coordinator will also advise Animal Facility supervisors and hiring managers in these areas. This position will analyze and prioritize incoming HR-related inquiries and requests from candidates, staff, students, and faculty, especially for the dept-dedicated Animal Facility. This person will use sound judgement in determining appropriate action and seek advice from the HR Liaison as needed. The individual will perform departmental HR procedures following university and department policy, using UCSF systems including: People Connect, HBS/payroll, BearBuy, MyExpense, Connexxus, APRecruit/BrassRing, UCPath, Advance, ITFS and UCSF Facilities.
The individual must interact effectively with candidates, faculty, staff, visitors and other campus and community representatives, while remaining composed, proactive, resourceful, professional and efficient. This person must be well organized, flexible, responsive and productive for a large and diverse group. The HR Coordinator will assist the HR Liaison in training future and temp administrative assistants and will cover for the HR Liaison when s/he is away from the office. Must recognize, handle and protect confidential HR-related information.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.