Career Center

At Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future. In pursuit of this aspiration are some of the worlds most talented ocean scientists and engineers who are pushing the boundaries of knowledge about the ocean to reveal its impacts on our planet and our lives. If you would like to support the people who go to impossible places to do impossible things, you can be part of making a difference. The HR Coordinator position at Woods Hole Oceanographic Institution provides critical administrative and HR functional support for the Human Resources staff, and provides important customer service to employees and the WHOI Community at large. In many points of contact, this position is the first WHOI impression for inquiries from candidates and importantly for new employees joining the Institution. This position is the central hub of the team, working to support the various HR disciplines by performing a variety of administrative and HR tasks.

The internal working title for this position could be either Sr. Admin Assistant I/II. The final level of the position will be determined commensurate with the selected candidate's level of education & experience. This role is primarily located onsite in Woods Hole.

WHOI offers an excellent benefits package with many great offerings. Some highlights are a subsidy for dependent care (in addition to your base salary), flexible work arrangements, generous time off and a "best in class" retirement savings program.

Administrative Support

• Responsible for accurate document management and record retention including filing, archiving/unarchiving, and supporting the teams efforts transition from a paper-based to digitized filing system
• Monitor, review, code and submit expenses to comply with Institution procedures and policies
• Manage and order inventory of office supplies
• Assist with HR communications, mailings, and mail distribution to the team
• Monitor, reconcile, and assist with aspects of departmental budgetary activity as assigned including processing purchase orders and associated invoices with Procurement; processing reimbursement and tracking of candidate interview and employee relocation expenses
• Help maintain a clean and productive work plan by planning, scheduling and coordinating logistics for meetings, events and HR-sponsored seminars; ordering food; booking, setting up and cleaning rooms; ordering equipment for team members; helping clean kitchen, run and empty dishwasher, etc.
• Fulfill employment verifications by monitoring appropriate signature authority and researching data
• Responsible for working with Facilities to troubleshoot issues with the buildings infrastructure and subsequently monitoring and following up on work orders
• Follow and revise procedures to open, close and lock the office each evening
• Support HR management team including CHRO.