Position Description: Reporting to the Division of Undergraduate Education HR Manager located in the Dean's office, the Academic HR Analyst is responsible for independently managing the entire academic personnel review process and other academic personnel matters for all departments in the Division of Undergraduate Education.
Personnel includes approximately 40 Academic Administrators/Coordinators, 100 Unit 18 lecturers, visiting faculty, recalled emeriti, visiting scholars, postdoctoral scholars, and other academic appointments that are subject to Academic Personnel policies.
Major responsibilities include analyzing, implementing, and interpreting complex and fluid academic personnel policy, ensuring compliance with applicable UC, UCLA, and divisional academic policies and applicable labor contract agreements, advising the department heads, personnel committee members, and employees about appointment and review requirements and employee relations issues, and creating and maintaining confidential academic personnel files. The Academic HR Analyst will analyze academic dossiers, gather and synthesize information to support academic policies and procedure development, provide data to numerous departmental committees, provide information about benefits to academic appointees, and secure visas as necessary.
Create, implement, and maintain records in databases and utilize system programs (OPUS, UC Recruit, Interfolio, UCPath), and spreadsheets of academic personnel records and generate reports as necessary from these applications to provide statistical and analytical data in support of College-wide and departmental goals. The incumbent will also serve as a consultant and a facilitator to guide and advise the department heads, personnel committee members, CAO, Managers, faculty, and the Dean's office.
Serves as the academic apprentice personnel Analyst for department heads, managers, supervisors and employees for all departments in the Division of Undergraduate Education, to advise and resolve employee and labor relations issues, appointment issues, interpreting and applying policies and ASE labor agreement to ensure compliance, identifying appropriate resolution, and apprising and consulting with division's Personnel Manager, College Academic Apprentice Personnel Consultant, Labor Relations, and Graduate Division.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.