Career Center

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: Commensurate with Experience

Position Summary

Reporting to the Sr. Associate Dean of Administration and Faculty Affairs, the Associate Director of Human Resources will develop and submit large, multidisciplinary, and multi-collaborative grant proposals to a wide range of funding agencies and organizations, including both public and private external entities and internal Columbia University funding sources. Maintain all aspects of the casual and work-study payrolls for the School; will assist with the submission of full time administrators and faculty, associate and research appointments to the Provost Office.   Responsible for the day-to-day administrative and financial functions of the School including instructional funds, research funds, grant funds, accounts receivable, accounts payable and purchasing.

Responsibilities

Grants (50%)

Responsible for proposal and budget development and writing; edit proposal narratives and budgetary justifications; synthesize and submit proposal materials; and serves as liaison with the University Sponsored Projects Administration Office (SPA) during pre and post-award periods.  Tracks and coordinates participation in ongoing funding opportunities; support and collaborate with faculty, other researchers and GSAPP???s senior administrative team to formulate and submit grant proposals in collaboration with a variety of departments and programs.  Tracks reporting schedules; write, edit, and produce grant/donor progress, final and narrative reports; will coordinate and collaborate with the senior administrative team to provide writing and editing support for fund development materials, web site content, and other products.  Leads the effective and efficient administration of sponsored projects throughout the entire award lifecycle, from identification to close-out, focusing on the development and submission of multidisciplinary and multi-collaborative grants.

Administration (25%)

Responsible for the day-to-day administrative and financial functions of the School including instructional funds, research funds, grant funds, accounts receivable, accounts payable and purchasing.  Ensures payments complies with University and School policies.  Liaison between the School and various University offices including Human Resources Processing Center (HRPC), Provost Office, Controller???s Office, Treasurer???s Office, Accounts Payable and Purchasing. 

Research and reconcile discrepancies and disagreements between outside vendors, faculty, staff and students regarding the status of their accounts.  This includes interpreting vendor financial statements and university-produced payment reports, and resolving collection problems to facilitate the constructive working relationships between the vendors and the School.  Responsible for maintaining and updating financial database.  Responsible for ensuring that revenue and expense accounting systems accurately reflect program or department activity, including receipts, billing, deferments, and reconciliation with internal records and university accounts.  Prepares routine and non-routine reports and analyses for faculty and senior management.

Human Resources (15%)

The incumbent will maintain all aspects of the casual and work-study payrolls for the School; will assist with the submission of full time administrators and faculty, associate and research appointments to the Provost Office.  Process, track and report on full time administrators and faculty and research salaries. 

Performs other duties as assigned. (10%)

Minimum Qualifications

Bachelor???s degree and/or its equivalent required.  Minimum 4 years related experience required, preferably in financial planning and accounting. 

Excellent oral and written communication skills a must.  Strong computer proficiency (Microsoft Word and Excel), including an in-depth knowledge of spreadsheet packages and familiarity with database design required.

Attention to detail, plus the ability to prioritize multiple tasks to meet deadlines are required.  The ability to function independently and to exercise discretion and judgment in sensitive and confidential matters in required.  knowledge of University systems is preferred.

Preferred Qualifications

 Knowledge of University systems is preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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