Reporting to the Senior Associate Dean of Administration and Faculty Affairs, the Assistant Director oversees the administration of the School???s multi-million dollar Travel Program, works with the Director of Human Resources on human resources-related tasks and assists with the preparation of the School???s annual budget.
The Assistant Director will work closely with faculty, administrators and students to manage their travel needs, including developing and implementing School wide workflow strategies. Responsibilities include managing the School???s travel budget and assisting programs with individual travel budgets; managing payment methods and reconciliation for all travel vendors; researching and resolving all incorrect charges with respect to the School???s travel program; invoice approval; review of University and non-University financial statements for accuracy; collecting travel related information from faculty, students and administrators and reporting it to Central Offices and Senior Management as needed (e.g. Risk Management, Controller???s Office, etc.). (30%)
The Assistant Director will provide financial and administrative support to the Finance Office. Responsibilities include delivering one-on-one training in procurement, travel and budgeting policies and procedures to GSAPP faculty, administrators, and students; managing the School???s purchasing card program including serving as an approver for department purchasing cards (P-cards) and assisting with monthly P-card hard-close procedures; reviewing and processing invoices, expense reports, cash advances, and purchase orders as needed; developing and maintaining relationships with vendors; works with central University and other departments to resolve problems and clarify processes as needed. (20%)
Works with the Director of Human Resources on human resources-related tasks including the processing of support staff payroll and tracking time away from work for Officers and Support Staff. (20%)
Assists with the preparation of the School???s annual budget. Responsibilities include preparing worksheets and gathering key data; assisting with the budget submission and updating entries in the University's budget tool and helping with the reconciliation of that information to the School???s internal budget planning models; reviewing the University's COB (consolidated operating budget) reports; assisting with variance analysis; and processing journal entries for monthly, quarterly, year-end close, and with analysis of financial information and/or the preparation of regular ad hoc financial reports. (20%)
Perform other related duties, assignments, and/or special projects as assigned. (10%)
Bachelor???s degree and/or its equivalent required. Minimum 3-5 years related experience required.
Excellent oral and written communication skills are a must. Strong computer proficiency (Microsoft Excel and Word), including an in-depth knowledge of spreadsheet packages and familiarity with database design required. Attention to detail, plus the ability to prioritize multiple tasks to meet deadlines are required. The ability to function independently and to exercise discretion and judgment in sensitive and confidential matters is required.
Knowledge of University systems is preferred.
Minimum 3 years related experience preferably in the financial planning or accounting.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.