As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
UW Continuum College (UWC²) expands the reach of the University of Washington with programs like UW Professional & Continuing Education, International & English Language Programs, Summer Youth and the Osher Lifelong Learning Institute at the UW that meet the needs of various learners at all phases of their lives. We’re focused on removing obstacles to relevant educational opportunities by addressing geographic, financial, length of commitment and time constraints, increasing access to knowledge for more people. As a diverse community that values inclusivity and collaboration, we foster a respectful, supportive workplace where innovation comes to life. By looking ahead and experimenting with new approaches, we’re creating new educational opportunities to help people thrive in a world of change.
Diversity and respect for all, is a core value of UW Continuum College. We are committed to improving access to education, removing barriers to entry, and viewing our work through an equity lens. We believe our organization is better when diversity of thought, practice, and experiences are not only welcomed but celebrated. We are passionate about creating, and supporting an inclusive working and learning environment for all students, staff, and faculty.
UWC² has an outstanding opportunity for a Human Resources and Payroll Manager (HRM)!
The HRM is a key subject-matter expert responsible for substantive knowledge of Human Resource guidelines pertaining to professional and classified staff; including adherence to collective bargaining agreements, university policies, and state and local laws. The HRM reports directly to the Director of People and supervises both the Staff Human Resources team and Payroll team within Continuum College.
Success in this role requires
the ability to maintain and instill our values: diversity and respect for all, equity and inclusivity, a never-ending pursuit of excellence, integrity, and trust & openness;
exercising discretion in highly sensitive personnel matters;
excellent leadership and team building skills; and
the ability to work harmoniously within a cross-departmental team structure to identify and solve complex problems, while respecting the thoughts and opinions of colleagues, and ensuring buy-in from key stakeholders.
Maintain up-to-date procedures and guidelines for our staff and student HR functions, including hiring, onboarding, promotions, reclassifications, compensation, performance management, separations, professional development, awards, and leaves of absence, etc.
Maintain and improve upon the onboarding experience for new team members. Participate or facilitate quarterly UWC² orientation meetings for new staff members.
Proactively work with managers to develop and refine metrics for the performance appraisal process. Encourage professional development that is relevant and tied to the performance appraisal.
Advise management on compensation issues including internal equity, compression, salary strategy, and calculations for merit and/or other types of compensation adjustments.
Collaborate with Director of People and campus HR Consultant to provide employee relations support for internal staff. Pursue solutions to address interrelational conflict, interview staff during investigatory meetings, work with managers to develop performance improvement plans, and participate in separation meetings.
Analyze new and significantly updated job descriptions for appropriate job classification and exemption status. Work with senior directors to develop and modify internal career ladders.
Process disability accommodations and FMLA leave requests in accordance with University policy.
Develop, maintain, and improve upon UWC² recognition programs.
Provide internal training opportunities for staff and management. Collaborate with Professional and Organizational Development (POD) and external organizations to offer professional development and training opportunities that address areas for improvement within the organization.
Participate in union grievance meetings. Interpret contract language for classified staff and graduate students.
Utilize Workday on a regular basis; hold security roles such as HR Partner, Academic Partner, I-9 coordinator, time and absence approver/initiate and others.
Embrace and encourage a service-oriented culture across UWC² Human Resources and Payroll
Provide staff with clear goals and timelines, and remove obstacles to ensure projects are completed on-time
Achieve results through others by demonstrating formal and influence-based leadership
Meet frequently with staff to enable communication and ensure day-to-day operations and project-based work are progressing as planned
Train and delegate work; require cross-training, procedural documentation, and internal auditing; and prevent single points of failure within HR & Payroll
Ensure accuracy of job descriptions, hire, onboard, and mentor staff, provide opportunities for continued learning and skill development, complete performance appraisals, and recommend staff separations
Advise staff on best practices to ensure compliance with internal and University-level policies and procedures. Advise management on the creation, adoption, and implementation of HR-related programs, such as teleworking, flexible schedules, mentorship, and recognition awards/strategies.
Pursue strategies to create a positive, professional, and respectful culture within UWC² that reflects UW values, promotes staff retention, and makes UWC² a great place to work.
Contribute to the creation of agenda items for Admin Council meetings; present on topics at Admin Council meetings related to University or UWC²-level policies, cultural initiatives, or HR-related topics.
Review department practices and policies to ensure compliance with staff and student collective bargaining agreements and University policies.
Collaborate with Academic HR Manager to support UWC² Payroll team adherence to UW academic personnel policy, procedure and best practice.
Maintain HR communications and resources to ensure we are providing accurate information on our internal resource documents and template communication emails.
Develop UWC²-wide correspondence relating to HR topics.
Liaise with UW Human Resources, Compensation Office, the University Complaint and Resolution Office, Attorney General’s Office, Labor Relations, Safe Campus, and other administrative offices about human resources issues as appropriate.
Collaborate with campus and department staff members on the creation of new policies and procedures, the impact of proposed changes and the development of best practices.
Participate on university-level and department-level committees.
Provide exit interviews.
REQUIRED QUALIFICATIONS Bachelor’s degree in business, arts and sciences, or related field and 3 years of human resources experience, or an equivalent combination of education and experience, to include
Demonstrated success working with diverse populations
Compliance with federal policies and employment law, including EEO, FMLA, ADA, FLSA, etc.
Best practices for performance appraisal and performance management
Excellent interpersonal skills
Understanding of payroll procedures
Prior work experience utilizing HR Information Systems such as Workday, PeopleSoft or equivalent
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Master’s degree in business, social science, or related field
Knowledge of WA state employment law
Experience in an HR generalist role
Coaching, training, facilitating, and presenting experience
Human resources certification (e.g., PHR, SPHR)
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.