The HR Analyst performs a wide range of responsibilities in support of programs, projects, and services for the Office of Human Resources. Responsibilities are varied and include collecting and analyzing data; collection and interpreting survey data. The Human Resource Analyst (HRA) fully understands Workday’s capabilities and helps the team drive awareness of functionality.
The HR Analyst must be able to adapt to working in a fast-paced environment and possess the skill, ability and demeanor to work in a highly collaborative team environment with other members of the Office of Human Resources. The HRA is responsible for the design, configuration, implementation, communication, maintenance and administration in support of our HR strategy. This includes all HR related systems, applications, programs and processes. The individual must have problem solving skills and be able to apply creative solutions to potential problems.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
DUTIES AND RESPONSIBILITIES
Data Collection, Analysis and Reporting
The HRA may help in recommending system design changes and upgrades based on efficiency of current system, feedback from end users, and business objectives
Assist with the administration of the College’s annual staff salary increase program; develop, maintain, and distribute spreadsheets for managing the process; calculate and enter increases; audit and correct data; assist with preparing staff notification letters; and collaborate with reconciling the College’s salary budget.
Partner with members of the Office of Human Resources and Business Affairs Office to gather, prepare and analyze statistical data to respond to salary and benefit surveys, such as AICCU, AAUP, CUPA-HR, USNWR, etc.
Develop and create system reports to support business needs and enhance Workday dashboards
Produce and deliver standard and customized reports, dashboards and ad-hoc requests based on business needs. Compile, review, and analyze data for the College’s Affirmative Action Plans
Must possess exceptional attention to detail, solid organizational skills, ability to communicate clearly and concisely, and strong analytical ability
Ability to analyze data from various reports, draw conclusions, and make recommendations concerning the effectiveness of solutions
Assist Business and Financial Affairs staff with data collection, review, analysis and reporting as requested.
Collaborate with the Office of Institutional Research in completing and submitting specific sections of the annual Integrated Postsecondary Education Data System (IPEDS) survey.
Coordinate the annual Rideshare survey program by obtaining appropriate approvals for the annual survey, ensuring compliance with SCAQMD standards, coordinating the survey distribution, collection and data analysis processes and other related activities.
Provide data to and collaborate with TCCS Benefits Administration to ensure compliance with regulatory requirements.
HR Analyst Support
In collaboration with other Human Resources staff, deliver services in a manner that creates a positive “constituent experience” with the Workday systems
Partner and serve as a technical point-of-contact for the Office of Human Resources and assist subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities.
Configure, test and deploy enhancements in our sandbox and production tenants.
Develop and deliver HR training to assist with Workday adoption of the system, including developing user procedures, guidelines, and documentation.
Write, maintain, and support a variety of reports, utilizing appropriate reporting tools as requested.
Partner with other HR system stakeholders to streamline processes and offer technical solutions to increase integrity and efficiency.
Must have the ability to learn advanced functions of Workday and programming/report writing language.
Must be proficient in using spreadsheet, database, Adobe, word processing software programs, and electronic record keeping programs
May serve as a HR department web content editor.
Stay abreast of accessibility issues by learning from the Student Accommodation Advisor, on-line resources, and attending workshops as needed. Review quarterly accessibility reports for the website and resolve issues in a timely manner.
Perform other duties as assigned.
Education and Experience:
Bachelor’s degree in business administration, finance, accounting, human resource management, or a related field.
Minimum of two years of related Human Resource Analyst (e.g. experience with Workday or other Cloud/ERP Systems) or accounting experience that includes data compilation and analysis
Strong knowledge and understanding of HR practices and policies are required.
Required Knowledge Skills and Abilities:
Detail-oriented, organized, flexible and able to prioritize and manage multiple projects and assignments with competing deadlines.
Demonstrated ability to retrieve data from databases and information systems and organize it for review and analysis.
Excellent analytical, reasoning, and problem-solving skills.
Effective communication and presentation skills; ability to write clearly and concisely.
Ability to function in a team environment and to work independently.
Highly organized with the ability to handle confidential material with discretion.
Aptitude to learn new technology, methods, and procedures.
Ability to establish effective working relationships and interact effectively with people of different levels of education and experience.
Must have analytic accounting/math skills.
Experience in higher education or a non-profit environment is preferred.
Experience with an implementation of Workday or other ERPs HR, and ADP Payroll a plus.
LICENSES AND CERTIFICATIONS
Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.
PHYSICAL REQUIREMENTS Normal physical job functions are performed within a standard office environment and include reaching, fingering, grasping, talking, hearing, seeing and repetitive motions. May occasionally lift/push/pull items up to 15 lbs.
Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
All faculty and staff (including contract workers) who are employed at HMC and for whom the COVID-19 vaccine is approved/authorized by the FDA, must be vaccinated against COVID-19, including the COVID-19 vaccine booster and provide proof of vaccination and booster, unless an exemption from this policy has been granted as an accommodation or otherwise.
This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.