Career Center

Human Resources Administrator
Graduate School of Education, Stanford, California, United States

Schedule: Full-time
Job Code: 4945
Employee Status: Regular
Grade: E
Requisition ID: 93559

The Stanford University Graduate School of Education (GSE) is seeking a Human Resources Administrator to provide a wide range of HR services to a diverse population of faculty, staff, affiliated scholars, contingent and student employees. This is an exciting opportunity if you thrive in an evolving work environment and have a desire to create and sustain a workplace culture that values relationships, employee development and growth, and a shared purpose for driving the school's teaching and research mission forward.

This position is based on Stanford University's main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates should include a resume and cover letter.

What You'll Do:

Reporting to the Human Resources Manager, the Human Resources Administrator (HRA) will serve as a first point of contact for most HR inquiries and provide guidance, coaching, and support to colleagues on relevant policies, procedures, and best practices. As a member of a small HR staff team, the HRA plays a critical role in supporting the entire employee lifecycle from onboarding to offboarding. This includes a variety of HR generalist tasks such as but not limited to working with hiring managers in the job posting and hiring process, conducting pre-employment screening and processing (I-9 forms, background checks, employment visas), inputting all new team member information into necessary systems, maintaining employment data in HRIS/payroll system, assisting in performance management communications, identifying opportunities for training and development, and actively contributing to the GSE's ongoing commitment to advancing diversity, equity, and inclusion in the workplace. The HRA also works closely with the Dean's Office and Academic Affairs to assist with academic HR matters, including appointments (FASA) and pay administration for faculty, affiliated scholars, and academic staff researchers.

Core Duties will include:

• Interpret human resources policies, and provide advice on human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to manager/director to resolve more complex issues.
• Facilitate the recruitment process by providing advice to hiring managers on job postings, advertising, interview questions, and reference checking. Conduct pre-screening, including sourcing and interviewing, to refer qualified applicants to hiring managers.
• Maintain the GSE's staff resources website with up-to-date policy information, links to forms, and other relevant information pertaining to the employee experience.
• Design and manage onboarding and exit processes.
• Manage HRIS data management activities, including PeopleSoft transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues.
• Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements.
• Explain applicable workers' compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records.
• Coordinate the communication and management of the annual performance appraisal and salary planning processes. Gather data and/or generate reports to support the performance appraisal and salary planning processes. May conduct analysis to determine salary inequities and provide recommendations to manager/director.
• Guide managers in the process of selecting job descriptions and developing job postings.
• Act on behalf of manager/director for human resources matters in his/her absence.
• Positions at this level may include one or more of the following duties:
  • Manage the process for academic and staff appointments/reappointments and student/post-doctoral appointments.
  • Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.
  • Support and/or implement compliance programs.
  • Conduct research in support of workplace investigations.
  • Direct the work of other human resources administrators.

What You'll Bring:

The ideal candidate will bring fresh ideas for improving HR processes, communications, and workplace experience in a distributed hybrid work environment. As an HR generalist servicing all levels of our constituents, it is important that you bring a keen focus on customer service, an ability to communicate and build relationships across board audiences, and a high degree of integrity to act as a trusted source of information. Ongoing success in the role will require a collaborative spirit and flexible attitude, a commitment to your own professional growth and career development, and pride in your work and understanding of how it supports the mission of the school. Additional requirements include:

Education & Experience

Associate degree and four years of relevant experience, or a combination of education and relevant experiences. Bachelor's degree desired.

Knowledge, Skills, and Abilities:

• Ability to interpret and explain HR policies and procedures to diverse populations, including the technical and administrative features of benefits and leave programs, as well as workers' compensation claims.
• Demonstrated experience successfully managing programs and/or projects.
• Demonstrated customer service and interpersonal skills, understanding of group dynamics and successful track record for establishing credibility and trust with a diverse client group.
• Strong attention to detail and accuracy.
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
• Ability to work independently, consistently follow through with projects and assignments, and meet deadlines.
• Excellent oral and written communication skills to independently draft effective correspondence and documentation.
• Strong analytical, critical thinking and problem-solving skills.
• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint), Google Drive, and Smartsheet. Demonstrated proficiency with business applications and human resource information systems, such as PeopleSoft and time/leave systems (Axess). Experience using email and internet.

Desired Qualifications:

• Previous experience in a college environment preferred.
• SHRM / HRCI certification a plus, but not required.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Who We Are:

The Stanford University Graduate School of Education (GSE) is a top-ranked school of education, known for its prestigious faculty, rigorous graduate degree programs, and its impact on the quality of education across the world. The GSE is committed to developing leaders in education research, practice and policy. Our community includes over 60 faculty, 400 students, 200 staff, 14,000 alumni and countless people from the local and global communities we work with and impact.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy


To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2976558

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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