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HUMAN RESOURCES ASSISTANT , Biology , to provide wide-ranging, responsive, and transparent support for the human resources (HR) function in a busy, team-based, headquarters (HQ) office. Responsibilities include completely and accurately preparing a variety of appointment transactions for all employee categories and visiting students (new hires, changes, terminations, leaves, etc.); coordinating and preparing visa paperwork and documentation; conducting new hire orientation and handling onboarding logistics; tracking expiring appointments and visas and taking action accordingly; working with administrative assistants and hiring managers on search plans; maintaining personnel files, database, and department email listservs; preparing reports; responding to general inquiries regarding personnel policy; and assisting HQ team with office coverage and occasional event work. Will also provide support for a variety of recurring HR-related activities, including dispositioning applicants on closed positions; outside professional activities reporting; faculty promotion and search cases; implementing internal training programs; preparing letters, memos, and other correspondence; and performing other duties as needed.
REQUIRED : a high school diploma or its equivalent; at least five years of administrative or human resources experience, preferably in an academic environment; initiative; meticulous attention to detail; excellent organizational, interpersonal, and communication skills; ability to manage a variety of tasks concurrently, work both independently and as part of a team, and remain flexible as situations demand; tact, diplomacy, and discretion with confidential information; and proficiency with MS Office. PREFERRED : experience with FileMaker, the Data Warehouse, and Cognos; knowledge of MIT and its appointment and visa policies and procedures; and a bachelor's degree. Job #21015-6
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