As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Cooperative Institute for Climate, Ocean, and Ecosystem Studies (CICOES) has a terrific opportunity for a Human Resources Manager who is passionate about relationship building and leading an equitable HR process. The Human Resources Manager will oversee CICOES’s Human Resources, supervise Payroll, and implement professional development and Diversity, Equity, and Inclusion (DEI) training initiatives.
CICOES is a unique organization on campus in that it is a collaborative, multidisciplinary unit engaged in research with NOAA’s Pacific Marine Environmental Lab (PMEL), the Alaska Fisheries Service Center (AFSC), the Northwest Fisheries Sciences Center (NWFSC) and other UW departments, other universities and funding agencies, as well as a number of partnering organizations in the private, public and non-profit sectors. CICOES is a major unit in the College of the Environment and its grants are complex because of the wide range of scientific collaborations and multidisciplinary research. As a research unit under the College of the Environment, CICOES has no faculty or students of its own, but over 100 professional staff--most of whom are research scientists, plus half a dozen postdoctoral scholars, and a handful of classified staff and student assistants.
The impact of the environmental research at CICOES is felt by communities all over the world, and a broad variety of perspectives and life experiences is essential to the success of this research. We encourage candidates from groups historically and currently underrepresented in this field to apply. Please read about our commitment to diversity, equity, and inclusion here: https://cicoes.uw.edu/about/diversity/.
This full-time position can be in-person on the UW Seattle campus or a hybrid in-person/telework appointment. We’re open to training someone who doesn’t have UW experience, but has the right skills and initiative to grow into a leadership role within our organization.
HIRING AND ONBOARDING : The HR manager will have primary responsibility for managing the recruitment and onboarding for all CICOES employees:
• Advise hiring managers/supervisors, from job description creation through final offer • Initiate all staff hires • Manage onboarding for all new employees
TALENT MANAGEMENT AND RETENTION : The HR Manager will manage all employee HR lifecycle activities such as raises, promotions, performance evaluations, and separations:
• Manage staff performance evaluations • Advise supervisors on raises and promotions and process required paperwork • Lead annual salary discussions with CICOES management team • Manage CICOES training and development programs, including the Professional Development Program Committee
PAYROLL: The CICOES HR manager works with the payroll coordinator to ensure that payroll for all 120+ CICOES employees is run accurately:
• Oversee payroll through analysis of reports • Supervise Payroll Coordinator
DIVERSITY EQUITY AND INCLUSION: DEI is a priority at CICOES. The HR manager leads DEI initiatives within CICOES and in collaboration with other DEI institutional committees:
• Lead CICOES Diversity, Equity, and Inclusion Working Group and subcommittees • Integrate DEI best practices into hiring, salary review, raises, promotions, and other HR processes
EMPLOYEE RELATIONS: The CICOES HR manager is the first point of contact for all employee relations issues.
• Coach supervisors and employees through performance issues or workplace disputes • Partner with the College of the Environment and central UW HR Consultant to resolve escalated performance issues • Act as liaison between NOAA partner sponsors and CICOES employees
OTHER ADMINISTRATIVE TASKS: The HR manager regularly partners with other administration team members to contribute to other CICOES initiatives:
• Contribute to the annual CICOES magazine • Codify, clarify, document, and update CICOES HR policies • Represent CICOES in College of the Environment, University of Washington, and external HR meetings and committees • Lead internal employee communications
•Bachelor's degree in the Liberal Arts, Administration, Business, Human Resources or related field (equivalent experience can substitute for degree) •Two or more years’ experience in human resources •Ability to work independently and as part of a team, manage priorities and make independent decisions •Experience with employee lifecycle responsibilities such as recruitments, promotions, performance evaluations, retention; familiarity with employment law and local regulations •Strong interpersonal skills •Demonstrated examples of solid leadership skills
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
• Experience working at a university or non-profit institution • Experience in hiring and creating job descriptions • Experience with employee lifecycle responsibilities such as recruitments, promotions, performance evaluations, retention • Two or more years’ experience with supervising staff • Proficiency with MS Word and Excel
Application Instructions: Please submit both a resume and cover letter. Please include an answer to the following question in your cover letter: What does a commitment to Diversity, Equity, and Inclusion mean to you, and how do you see yourself demonstrating it here in this role?
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.