Supports processes around external and internal candidate sourcing, applications, screening, and process expediting. Source qualified candidates using resume tracking and HR systems. Upon identifying candidates, the recruiting assistant may contact candidates via phone and/or email to explain the open position, conduct occasional phone screening, and direct and ensure that candidates formally apply to the correct job opening.
Primary Duties & Responsibilities
Assists recruiters in screening employment applications and scheduling interviews for applicants to identify best fit candidates. Ensures all required documentation has been collected and eligibility has been met prior to forwarding application to recruiters/departments. Screens prior employees for rehire eligibility and checks that transfer applicants have met transfer eligibility.
Assists in outreach to identify and build diverse pools of qualified candidates using internet and other resources as needed. Schedules phone interviews and completes a high number of candidate pre-qualifying phone screens with prospective candidates. Establishes and maintains a file of potential candidates for large incumbent positions to proactively contact previous qualified candidates regarding further openings.
Assists recruiters to ensure pre-employment screening tests and assessments are administered appropriately and results sent to hiring managers. May assist hiring managers in evaluating and interpreting candidate results.
Places advertisements as requested by recruiters.
Completes documentation, organizes supporting information for recruiting, and maintains for ease of retrieval. Updates candidate records and job postings in recruiting systems and confirms new hires.
Provides follow-up correspondence to candidates on recruiting status via phone and email.
Works collaboratively with recruiters to discuss openings and future hiring needs. Recommends candidates for future consideration.
Supports recruitment team on building an effective recruitment office to meet hiring goals, including communication with school and departmental business offices, applicants, advertising vendors, etc. May also assist with job fair hosting and community outreach events.
Identifies opportunities for improving candidate experience and scheduling efficiency. Provides feedback and updates to management on market trends and opportunities.
Submits reports in a timely manner.
May perform employment reference checks and verify required license/certifications on applicants.
Performs other duties as assigned.
Bachelor's degree and one year recruiting or HR experience.
Direct recruiting experience in an IT staffing organization or other technical related field.
Experience building and utilizing a variety of sourcing plans and tools, including proactive phone calls and internet research.
Experience finding and engaging with candidates through Boolean searches and LinkedIn.
Proficiency with sourcing tools, such as LinkedIn.
Effective verbal, written and interpersonal communication skills.
Experience in building diverse pools of qualified applicants.
Knowledge of technology, including Microsoft Office Suite, applicant tracking systems, internet searches, and social media channels.
Ability to maintain effectiveness across multiple systems and interfaces.
Effective understanding and knowledge of employment law.
Ability to effectively enter candidate information, and phone screen documentation in an applicant tracking system.
Effective customer service skills.
Ability to effectively manage time and prioritize.
Effectiveness in a self-directed environment.
High school diploma or equivalent high school certification.
Exposure to office environment.
$18.36 - $28.47 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âœQuick Applyâ options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âœQuick Applyâ page by clicking âœNextâ at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.