Leads staff recruitment and hiring, including job leveling and profile selection, creating job description, internal and external posting processing, building candidate pools for compliance purposes, ensuring interview best practices, visa sponsorship eligibility, compensation approvals, extending offers, new hire orientation, and onboarding.
Manages Research Staff Employment; Works with and advises Faculty throughout their research staffâ™s employment, verifies research salary is allowable expense on the grant, obtains necessary approvals for extenuating circumstances, plans exit strategy, and monitors accrual cost at time of departure to avoid grant overdrafts.
Serves as an expert resource on visa sponsorship for staff, postdocs, and OAAs. Manages H-1B and PERM cases for OAA and Faculty by working with OIA and Law firm for timely processing of visa requests. Â Obtains appropriate approvals as needed.
Under the direction of University and CDC guidance, handles employee compliance effort as it relates to Covid-19, and health/safety regulations; Stays abreast of all federal, state and local employment laws.
Manages FMLA and other types of leave requests for Staff, OAAs and Faculty, counseling employees and working with Leave Administration, ELR, Deanâ™s office and Provost office on approvals.
Develops strategies for employee retention, processes employee job evaluations, identifies staff professional development opportunities, and organizes trainings as applicable.
Partners with Senior HR Director, ELR, and Director of Finance, Operations, and Personnel on employee grievances, complaints, performance issues, layoffs and terminations; manages the exit process for staff employees. Â
Acts as the primary HR liaison with the Deanâ™s office, Provostâ™s office, DIL, BFI, SSD, Harris, CEHD, Booth, University Central Offices, and external HR departments, etc.
Supervises the HR Coordinator to include, but not limited to, assigning of current and future HR projects, data management, recruitment support, student employment hiring, and staff training.
Executes all academic appointments and payroll transactions in Workday to include onboarding, promotions, reappointments, summer salaries, administrative supplements, housing allowances, period activity payments, one-time payments, compensation changes, research leaves, stop the clock, parental leaves, and terminations.
Advises visiting faculty and scholars on insurance enrollment requirements and coordinates effort with Gallagher and the benefits office.
Collaborates with the Director for Academic and Faculty Affairs, the Provost Office Manager for Faculty and Academic Appointments, and other department administrators to ensure appointments are processed accurately. Recognizes and explores solutions when complications arise and works together to resolve issues.
Conducts payroll audits and collaborates with Grants Administrator and Director on funding discrepancies; Processes PETS and JE transfers for expense management; Works with payroll to resolve payment issues.
Drives HR Projects, continuously seeking areas for operational improvement and implements processes.
Manages hybrid work arrangements for local employees and approvals for employees working remotely out of state and internationally, when applicable.
Works with Director and IT Team to obtain equipment for new hires and upon termination .
Collaborates with Director, faculty, and staff to mediate issues such as workspace, work schedules, equipment needs, or other employee concern.
Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate level of guidance.
Assists in the development and administration of the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.
Performs other related work as needed.
Bachelorâ™s degree in Business Administration, Human Resources, or related field
PHR or SHRM certification
Human Resources Operations
Familiarity with Academic Appointments
Knowledge of employment law
Experience with full-cycle recruitment
Processing student payments in a university setting
Working knowledge student and employment visas
Technical Skills or Knowledge:
MS Office experience, with strong experience creating and managing spreadsheets
Workday or similar HRIS experience
Excellent oral and written communication skills
Strong attention to detail
Strong interpersonal skills with the ability to interact and communicate with clarity, tact, and courtesy with a diverse population
Ability to maintain a friendly and professional demeanor and to work productively under competing deadlines
Ability to use appropriate resources to resolve complex issues
Ability to work effectively with minimal supervision, both independently and as part of a team
Ability to take initiative, organize, and manage multiple tasks simultaneously
Ability to juggle competing deadlines and prioritize
Ability to train others
Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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