We are seeking a Senior HR Coordinator who provides advanced human resource coordination and support to the Krieger School of Arts and Sciences and Whiting School of Engineering deans, department chairs, administrators, faculty, staff, and students in the areas of employee engagement and action; Advanced Academic Programs course and development contracts, documentation, payroll, administration, performance; recruitment; data management; and FMLA.
Specific Duties & Responsibilities:
General HR Consultation & Payroll Administration (50%)
Provide consultation to faculty, staff, students, and management on HR issues including personnel practices and University policy, employee relations, compensation, training, recruitment, and benefits.
Provide advice related to HR programs available with JHU, such as mediation, FASAP, Worklife, etc.
Facilitate employee engagement for both KSAS and WSE, through the development of department actions plans based on results from the university wide Gallup Survey.
Coordinate with AAP Program Directors (including Osher and Odyssey programs) to complete HR documents for all new faculty; including completion of faculty payment form, I-9 employment authorization, SIS record, creation and issue of JHED ID/email access and hiring new faculty into payroll.
Coordinate with AAP Finance and AAP Registration to finalize all contracts and compensation for 400+ faculty each semester.
Distribute contracts to all faculty through the CSS, and manage the contract and payment schedule.
Initiate all payroll and supplemental payments for AAP full-time and adjunct teaching faculty.
Coordinate with AAP Finance and the IRC Director to manage course development processes and issue supplemental payroll payments for approved course completions.
Process off-cycle payroll requests.
Resolve payroll discrepancies.
Assist with staff reclassifications, equity adjustments, and merit increases.
Provide onboarding services to new faculty, staff, and postdocs, including I-9's, background checks, JHED ID's, etc.
Generate Analysis reports to track information, review salary equity, develop organization charts, etc.
Perform JHED administration functions for new hires, contractors and current JHED ID holders
Prepare and Initiate all HR/Payroll Internal Service Requests, including, bonus supplements, hiring new employees, salary changes, personal data changes, and position attribute changes
Assist with initiating annual merit increases.
Coordinate with HR Central, Payroll Shared Services, and the Benefits Office, to act as liaison with all new and existing employees
Manage casual employee's timesheets and time entry in CATS
Staff Recruitment (25%)
Assist with assessing staffing needs.
Develop requisitions in SuccessFactors.
Assist in scheduling of interviews.
Provide on-boarding services.
Other Duties as Assigned (20%)
Provide backup to HR Generalists as needed.
Provide backup to Immigration Specialist for visa and work authorizations as needed.
Administer faculty Family and Medical Leave.
Perform related duties as requested.
Data Management (5%)
Establish and maintain individual staff, personnel records.
Maintain information for faculty, staff, and postdocs in electronic personnel files.
Minimum Qualifications (Mandatory):
Three years of progressive related experience.
Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Experience with electronic data management systems, preferred.
Prior JHU experience, or experience in higher education is a plus.
Experience with SAP or other enterprise resource software is a plus.
Special Knowledge, Skills & Abilities:
Strong working knowledge of employment laws (including FLSA, FMLA) and human resource practices, including recruitment procedures, compensation practices, personnel reporting and record keeping as well as employee relations.
Working knowledge of immigration regulations.
Strong oral and written communication skills and ability to interact effectively with diverse clientele at all levels of an organization.
Demonstrated excellent customer service skills.
Ability to work independently and exercise independent judgment, while interacting collaboratively as part of a team.
Ability to develop and maintain databases to organize and store information.
Ability to maintain a high level of confidentiality and discretion.
Ability to manage multiple projects and to prioritize workload.
Demonstrated proficiency in windows-based software applications including Microsoft Office; prefer knowledge of SAP.
Classified Title: Sr. HR Coordinator Role/Level/Range: ATP/03/PB Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F, 8:30 a.m. to 5 p.m. Exempt Status: Exempt Location: Homewood Campus Department name: Dean Office of Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.