College Assistant - Central Office Human Resources
CUNY City University of New York (System Level)
Location: New York, NY, 10176, USA
Internal Number: 23380
College Assistant - Central Office Human Resources
Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as
Maximum tenure for any employee in this hourly position is 1040 hours per year.
Performs routine clerical work; may answer and attend to telephone calls; maintain records,
operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,
act as messenger, and perform related tasks as required.
Types letters, memoranda, charts, and similar materials.
Acts as cashier.
Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
May operate computers, computer software, and other electronic equipment in performing assigned tasks.
CAMPUS SPECIFIC INFORMATION
The Office of Human Resources Management (OHRM) at the City University of New York (CUNY) is responsible for developing the University???s human resources guidelines, standards, rules and regulations. It enforces federal, state, and local employment laws and University mandates, as well as ensures compliance with the Board of Trustees??? policies and procedures regarding employment including affirmative action and equal opportunity employment. OHRM administers employee benefits and professional development programs for University staff and oversees the administration of Civil Service examinations. Central Human Resources Office (COHR) is an integral part of OHRM by providing direct HR services to University Management employees working at various locations across New York City and Albany, NY.
The HR College Assistant performs entry level human resources duties pertaining to timekeeping/leave management and benefits, based upon current department needs. The College Assistant will also perform duties in all HR functions including personnel file maintenance, tracking various actions items and performing accurate data entry while delivering quality customer service for HR information and assistance to both internal and external constituencies. The ideal candidate will be a progressive team player engaged in the mission of OHRM to service the CUNY community to the fullest extent.
Key responsibilities include, but are not limited to:
Reviews, maintains, updates and audits time and leave records for the staff and performs data entry.
Processes employee changes in various HRIS, payroll, benefits, and serves as a liaison to the carriers and University officers.
Assists with on-boarding, exit processes, and conducts new employee orientations.
Files, scans, and submits new hire paperwork, benefits enrollments, I-9 documentation and verification, degree verification and payroll information to meet mandated deadlines.
Processes and tracks tuition waiver requests.
Schedules meetings; maintains unit calendar as needed.
Assists with other initiatives, projects, and/or event planning.
Performs other duties as assigned.
Must demonstrate sufficient skills to perform the duties of the assigned tasks.
Computer proficiency using administrative, financial, or academic programs, systems, and databases with interest in learning new software and procedures.
Functional experience utilizing Excel and other standard Microsoft Office applications.
Detail-oriented and accurate with strong analytical, evaluative, and research skills.
Strong organizational and follow-through skills to prioritize work, manage multiple priorities and meet deadlines in a time-sensitive office.
Strong work ethic and character with high degree of personal integrity to work with the utmost
discretion, maintain confidentiality and safeguard employee information; handling documents with sensitivity and discretion.
Professional poise, courteous demeanor, flexibility, and composure under pressure.
Customer focused with ability to interact and work cooperatively and collaboratively on a team to assist diverse internal and external constituencies.
$18 per hour
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
HOW TO APPLY
For full consideration, submit a cover letter and resume online via CUNY???s web-based job system,
addressing how your experience and credentials fulfill the responsibilities and qualifications outlined.
The direct link to the job opening from external sources is:
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
About CUNY City University of New York (System Level)
The City University of New York provides high-quality, accessible education for more than 269,000 degree-credit students and 270,000 adult, continuing and professional education students at 25 campuses across New York City. The University is an integrated system of senior and community colleges, graduate and professional schools, research centers, institutes and consortia. From certificate courses to Ph.D. programs, CUNY offers postsecondary learning to students of all backgrounds. It provides the city with graduates trained for high-demand positions in the sciences, technology, mathematics, teaching, nursing and other fields. As CUNY has grown, the University also has strengthened its mission as a premier research institution, building an array of modern facilities and expanding the ranks of its world-class faculty. Throughout its history, the University has been an integral part of the city and state through partnerships with public schools, economic development initiatives, immigration aid and financial advice services and other community outreach programs. Today, CUNY faculty and staff continue to benefit New York City — as well as the entire nation — by serving as policy exper...ts to business and government, advisers to nonprofit institutions, civic organizations and community groups. Students, too, are strongly encouraged to experience the cultural, educational and community-based opportunities of the five boroughs, through a network of internships and fellowships, to embracing the city as their campus.