Working alongside the Office Manager and under guidance of the HR Director, the HR Manager is responsible for a wide range of human resources activities for both lawyers and staff, including employee relations, strategic planning, policy interpretation, onboarding and offboarding and general office coordination for the Houston office. The HR Manager serves as a consultant to the local Houston management team on human resources related issues, anticipates various HR-related needs, and seeks to develop integrated solutions. The HR Manager will also meet regularly with the Office Managing Partners to report on office goals.
Provides employee relations advice and feedback to all personnel.
Documents and attends meetings with staff regarding disciplinary matters.
Leads staff recruitment process in conjunction with hiring managers by assessing staffing needs, developing job descriptions, interviewing candidates, and creating offers of employment.
Manages new hire onboarding, including scheduling and conducting all new hire orientations (lawyers and staff).
Oversees performance management process, staff compensation recommendations, and goal setting.
Manages exit process for departing staff and attorneys, including processing relevant paperwork and conducting exit interviews.
Communicates various Firm policies and initiatives; responds to inquiries regarding policies, procedures and programs; advises management in appropriate resolution of employee relations issues.
Accesses and oversees data through the Firm’s HRIS system (PeopleSoft) including data changes, salary changes, disability, leaves, terminations, etc.
Handles paperwork and tracking for all leaves of absence for all employees.
Represents Firm at personnel-related hearings and/or investigations.
Coordinates various local office events in conjunction with the Office Manager.
Assists with seasonal and yearly intern programs including hiring, training, support and general oversight.
Reviews unemployment documents to make sure the terminated employee is entitled to the benefit.
Assists in the coordination and implementation of annual open enrollment and annual wellness events.
Along with the Office Manager, monitors and helps coordinate secretarial coverage during absences and vacation schedules.
Monitors secretarial workflow in Quest.
Acts as liaison between staff and other support departments in disseminating information and formulating and implementing solutions to problems.
Recommends promotions, demotions, changes in assignments and disciplinary actions, up to and including terminations.
Assists with the annual review process for all staff, including conducting secretary performance reviews.
Assists with the local associate review and pre-review processes by preparing reports, compiling appraisal notebooks and generally assisting the associate compensation committee members with various administrative tasks.
Attends the local associate compensation committee annual review meeting with the firmwide co-chairs and compiles notes/feedback.
Acts as HR Administrator for a firmwide subcommittee in the annual associate fall review process by scheduling meetings to discuss all associates in that class year, taking detailed notes and compiling information into a spreadsheet.
Participates in Firm-wide HR teleconferences and works on associated projects.
Keeps abreast of HR legislation and trends to ensure best practices and compliance with local, state, and federal employment laws and regulations.
Recommends new approaches and/or procedures to effect continual improvements in efficiency of department and services performed.
Assists Office Manager with various projects/tasks.
Performs other related duties as required or assigned.
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email email@example.com (current employees should contact Human Resources).
Minimum 3 years’ experience in human resources management or senior human resources generalist experience
Law firm and/or professional services experience
Proficiency in Microsoft Office Suite applications (Word, Excel, PowerPoint)
High computer aptitude and ability to learn new software
Fast paced, efficient worker who is highly organized and takes appropriate initiative
Must be able to work well under pressure, be dependable, and work independently
Ability to keep sensitive information confidential and exercise extreme discretion
Self-confident and poised professional with excellent communication skills
Strong interpersonal skills, including pleasant disposition, positive attitude, ability to get along well with others, and excellent phone manner
Creative and thinks outside of the box
PHR or SPHR Certification
Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer