Career Center

Accountabilities:

• Accountable for the overall coordination of student employment, to include coordinating with hiring managers the accurate, timely posting of student employment opportunities and the assignment of pay grades/rates. Ensure all postings are current, follow up with supervisors regarding timely communications with students. 
• Accountable for coordinating cyclical communications regarding related policies and processes. 
• Accountable for accurate and timely communications related to assignment of students, entry and maintenance of student payroll related records, including jobs and deductions. Collaborate with Financial Aid on matters relating to work study.  
• Accountable for the accurate and timely entry and maintenance of casual wage payroll related records, including jobs and deduction records, along with appropriate access to Colgate's network, directory information and coordinate and communicate the timely termination of same records. 
•  Accountable  for the accurate and timely completion and/or collection of required forms and information from students and casual employees, (e.g. I9s, tax forms, applications) and ensure compliance with appropriate policies and governing regulations. 
•  Accountable  for ensuring assigned filing systems are organized, accurate, up-to-date and accessible, as appropriate. 
• Accountable for training staff on processes related to onboarding students and casual employees.  Ensures forms and information provided is up-to-date and compliant.  
•  Accountable for audits and maintenance of applicable HRIS information and other HR systems that relate to student and casual wage employment. 
•  Accountable  for running queries from all relevant systems, ensuring accuracy and relevance of data retrieved, and ensuring  data is accessible in a timely manner. 
•  Accountable for providing assistance during peak periods and serve as the primary backup for all payroll related functions. 
• Accountable for proactively developing a current talent pool of casual wage employees to meet immediate needs of departments.  Coordinate onboarding and training programs.
• Accountable  for consistently providing excellent customer service, to include fostering positive relationships with individuals and departments supported by the HR function.   
   

Professional Experience/Qualifications:

• A minimum of 2 years of administrative experience and an Associate's degree or a combination of education and experience from which comparable skills are attained. 
• Demonstrated experience in providing excellent customer service.
• Strong interpersonal and communication skills, both verbal and written, is required. 
• Ability to maintain a high level of confidentiality. 
• Requires initiative and ability to prioritize and meet critical deadlines. 
• Demonstrated mastery of computer skills including Microsoft Word,  Excel and Google documents, as well as experience using web-based data systems. 
• Must be able to demonstrate excellent problem-solving and analytical skills and possess a high level of accuracy and attention to detail. 
• Must possess the ability to be flexible and multi-task in a busy team-orientated environment. 
• Must be capable of working collegially with a diverse group of faculty, staff and students within a university context.
• Requires ability to meet stringent payroll deadlines.   

Preferred Qualifications:

• Previous exposure to payroll or recruitment administration is preferred. 
• Previous experience working with an HRIS. 
• Previous experience in running and writing queries.

Physical Demands:

EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.