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The UW has an outstanding opportunity for a Human Resources Manager! Reporting to the Assistant Dean of Finance & Administration, the Human Resources Manager (HRM) is responsible for recruitment; diversity; performance management; HR policies; progressive discipline; training; strategic planning; organizational development; and employee relations issues, primarily for staff in the School of Social Work (SSW).
The HRM exercises independent judgment and discretion in handling such matters. Working closely with the University's central Human Resources offices, the HRM provides advice and counseling for interpreting and implementing all University and School of Social Work HR policies and procedures. The Human Resources Manager advises staff and faculty supervisors, and other staff and faculty members concerning all HR employee matters.
The Human Resources Manager (HRM) performs work under general direction with minimal supervision and ensures that the School's activities in the area of human resources are effective and comply with University policies and procedures. The HRM is required to learn, interpret and apply many layers of law and policy, including Federal and State laws as well as UW and SSW policies and procedures; responding to the needs of faculty leadership, faculty members and staff; providing notice of opportunities for professional development of staff; facilitating change and process improvement; providing training, advice and guidance to the School’s administrators, managers, supervisors, HR matters.
Through consultation with leadership, Chairs, Directors, Managers, and supervisors, the HR Manager’s service is critical to timely resolution of employee relations issues. By proactively conducting training for managerial faculty and staff, the HR Manager’s function is also critical to reducing and preventing employee relations problems from arising. This position is expected to be an expert in the area of staff recruitment and retention within the School as well as skilled when it comes to employee relations issues and concerns. This position is key to the smooth operation of the School and is the first line of problem solving, resolution, performance evaluation and management, and change implementation (continuous improvement) for the School.
Human Resources Management & Leadership:
•work closely with the SSW leadership, staff, and students to provide proactive human resources problem prevention through consultation, employee counseling and conducting information training sessions regarding human resources best practices •provide executive counsel to the Dean, Associate Dean of Academic Affairs, or Assistant Dean of Finance & Administration in strategic personnel matters that affect administrative, instructional, and research units broadly •advise unit administrators and executive leadership on DEI strategy and implementation regarding recruitment, retention and professional development strategies to enhance the diversity of SSW’s faculty and staff •ensure compliance with institutional policy, with the Americans with Disabilities Act (ADA) and Washington state law and respond to requests for reasonable accommodation including coordination of accommodation requests •provide information to employees regarding complaint resolution options •coordinate complaint resolution activities with SSW Ombudsman and as needed with UCIRO •provide guidance to managers and supervisors regarding employee complaints •conduct, or assist managers with investigations to resolve allegations and work with parties towards resolution of employee complaints or negotiate settlements •review promotions, in-grade salary increases, reclassifications and other salary/position changes and make recommendations concerning their approval · •advise staff and faculty on University and employment union's rules and regulations on staff hiring decisions, lay-off, and disciplinary actions · •work with School leadership, staff and faculty and HR staff in ensuring a positive outcome to work performance issues by coordinating training and proactively soliciting input · •provide training on relevant topics including performance management, leaves, accommodations under the ADA, etc. · •Serve as liaison with the International Scholars Office, where appropriate, assist with visas and/or other foreign scientist/staff/visitors immigration information needs
Administration of Policy/Procedures:
•create and update policies and procedures in alignment with prevailing UW policies and practices for School of Social Work units for use in Interpreting all aspects of personnel policies and procedures (e.g. University of Washington rules and regulations, Faculty Code, Washington Administrative Code, FMLA/family medical leave use, grievances, performance problems, corrective disciplinary action, layoff procedures, etc.) •advise administrators, managers, supervisors, directors, faculty and staff on institutional hiring practices for faculty, staff and students and ensure policies are followed· •provide counsel on reclassifications, promotions and salary adjustments · •collaborate with hiring managers on developing position descriptions · •analyze employee retention efforts - looking at data and programs from public and private sectors in order to create a robust and comprehensive employee retention plan for SSW. This may involve event planning, chairing meetings, committee participation, and frequent interaction with the HR Director and HR Team. •collaborate with Assistant Dean of Diversity, Equity & Inclusion on recruitment & retention issues per unit DEI plans and priorities · •manage HR reporting and metrics; provides analysis to leadership. Metrics may include turnover, staffing, training, compensation analyses · •manage annual performance review cycles with unit supervisors to ensure UW compliance of reviews for employee performance and evaluate professional growth plans and/or corrective action steps as needed with supervisors to ensure UW employees have tools needed for success in role. Workday
•serve as the subject matter expert on WORKDAY resources business processes and reporting including position creation, changes in position and compensation to supervisory organization issues · •perform, review, and approve Workday functions which encompass the areas of employment hiring, reclassification, promotions, onboarding, compensation, benefits, leave management · •ensure Workday activities are managed accurately and timely, following compliance requirements per the State and University regulations
•Other duties as assigned to support the mission and strategic plans of the School of Social Work
Act as HR team representative for SSW committees.
•bachelor’s Degree in Social Science, Humanities or a related field •five years of progressively responsible HR experience and at least one year of HR experience with a large organization •demonstrated ability to assess HR issues in compressed timeframes, articulate options for actions, and make sound decisions and recommendations •demonstrated ability to work independently, make critical decisions, and work effectively with all levels of the organization •proven leadership, communication, team building and problem solving capability •evidence of commitment to diversity and of experience working with diverse populations •proven leadership, communication, team building, and problem solving capability •possesses a high level of accountability, drives for results, displays a sense of ownership, and passionate about attaining goals and surpassing expectations •demonstrated ability to analyze, develop, and implement process improvements •ability to balance multiple projects simultaneously •experience working directly with faculty, administrators, and directors •excellent interpersonal and communication skills (written and oral) •proficiency in Microsoft Word, Excel, and PowerPoint. Ability to write effective, useful, and timely documentation
•human resources experience in an academic setting omaster's Degree in Public Administration, Business Administration, or other related field oexperience working with both Union and Non-Union employees oknowledge of Washington State employment law oknowledge of University of Washington human resource policies oexperience with UW systems: UWHires, WorkDay oPHR, SPHR, SHRM certification
Schedule is normally 8:00am to 5:00pm M-F, but is not always fixed and workload does vary. The incumbent¹s first responsibility is to complete tasks rather than follow a fixed schedule. Flexibility with the schedule and intensity of work is necessary. Office environment, extensive workload demands requiring greater than a 40 hour workweek; working under pressure with anticipated and unexpected deadlines affecting workload management
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.