Collegiality. Collaboration. Diversity. Dialogue. Openness. Opportunity. It’s all here for you.
Consider your past work. What mattered to you most? Ask any student, staff or faculty member at Regis College and you’ll hear words like inclusiveness, community, and supportiveness. It’s no coincidence. The mission at Regis, a non-profit college near Boston and the 9th fastest-growing college in the U.S., reflects our Catholic identity which calls on us to serve our “dear neighbor without distinction.”
Here, we’ve cultivated a climate of innovation and entrepreneurship in which every staff member is encouraged to contribute based on ideas, not job titles.
At Regis, diversity and inclusion, social justice, and community are not marketing buzzwords—they are core values. We are committed to recruiting a staff and faculty that reflects the diversity of our student body. A recipient of the Higher Education Excellence in Diversity (HEED) Award, Regis is proud to have a student population including 28% of undergraduates who are first-generation and 32% who identify as minority.
Now, think of what matters to you most in your next job. If your colleagues are a key priority, you couldn’t have come to a better place.
Aspire Higher. Join Us.
Position Summary The Human Resources Assistant will join a team of professionals committed to furthering the mission of Regis College through Human Resources programs and services to support faculty, staff, and student employees. Under the general supervision of the Associate Vice President of Human Resources and the daily supervision of the Employment and HRIS Manager and the Senior HR Generalist, the Human Resources Assistant is responsible for ensuring the smooth operation of the front office; managing the onboarding process, and assisting with Human Resources programs.
Coordinate with hiring managers and candidates to initiate, track, and process background checks and schedule orientation for prospective hires.
Responsible for onboarding communications and the welcoming of all new employees; conduct complete orientations for non-benefit eligible faculty and staff.
Responsible for processing remote and reciprocal Forms I-9. Collection of Forms I-9 in conjunction with the Student Employment Coordinator. Conduct routine audits for accuracy and compliance. Keep abreast of changing DHS/USCIS regulations.
Assist in the maintenance of electronic employment records and data to include new hire information at onboarding and employee changes in Human Resources Information Systems (HRIS); issue/re-issue log-in information for the HRIS/Payroll system; ensure accurate processing of employee information to payroll.
Receive visitors, callers, and email correspondence; answer general questions regarding Human Resources policies and procedures.
Assist with the preparation of staff meetings, professional development programs, and special Human Resources department events; order food service, audiovisual, room preparation, etc.
Track and send timely three-month review notifications to department managers to evaluate newly hired employees.
Process verification of employment requests.
Manage the Tuition Remission approval process in conjunction with Financial Aid.
Process unemployment claims.
Process invoices for payment in the procurement system.
Ensure that Human Resources files and records are maintained in accordance with university policies and procedures.
Compose, edit, type, and mail/email routine office correspondence.
Receive daily mail, process or re-direct, as necessary.
Maintain office supply stock for Human Resources.
Assist Benefits Manager with the coordination of the Benefits Fair and/or other duties.
Assist with the distribution of HR related mailings to staff and faculty.
Work cooperatively with the Payroll Administrator and the academic administrators.
Perform other related duties as required.
A minimum of two years of human resources administrative office experience and/or general office management experience; Bachelor’s degree preferred.
Prior experience using Human Resources Information Systems and applicant tracking software is preferred.
Strong knowledge of computer software programs (M.S. Word, Excel, Outlook) and applications for database management; must possess accurate data entry skills.
Ability and commitment to maintain strict confidentiality of sensitive information.
Excellent customer service skills with ability to communicate effectively both verbally and in writing; to establish positive public relations for the department; and to interact with a wide variety of people.
Must demonstrate a “team player” attitude, be highly organized, display initiative, and thrive in a fast pace environment; attention to detail with ability to follow through on tasks.
Working knowledge of business English, grammatical construction, spelling, punctuation, and vocabulary and the ability to compose and proofread letters.
Ability to learn and implement department and university policies and procedures.
Ability to uphold the University’s commitment to inclusive excellence in a diverse learning community.
Bilingual/Spanish language proficiency, a plus.
Working Conditions/Physical Demands
Normal office environment, not subject to extremes in temperature, noise, odors, etc.
May spend extended periods at terminal, on telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity.
Regular walking and climbing of stairs to deliver office materials.
May be required to lift and carry files, documents, records, etc.
Protecting the Regis Community
At Regis the safety of our campus community is our highest priority. We invite all applicants to review our health and safety protocols at our COVID-19 Updates page. The most powerful measure we can take is vaccination, and all campus community members must be fully vaccinated against COVID-19, with the exception of certain medical and religious exemptions. New employees without an approved medical or religious exemption are required to have their first vaccine dose by their date of hire. And all new employees will join the campus community in using the CoVerified app to upload vaccine information, report symptoms, and schedule regular campus COVID tests. We're in this together!
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
In employment, as in education, Regis College is committed to equal opportunity and affirmative action. Regis does not discriminate on the basis of race, color, age, religion, creed, sex, gender identity or expression, sexual orientation, ethnic or national origin, ancestry, citizenship, marital or parental status, physical or mental disability, genetic information, pregnancy, veteran’s status, membership in uniformed services or any other protected status.
Rooted in the Catholic intellectual tradition and inspired by the social justice values of our founders, the Sisters of St. Joseph of Boston, Regis College is a welcoming and inclusive community. We are called to provide access to an academically rigorous education through innovative learning opportunities and collaborative engagement at all degree levels. We educate the whole person, preparing our students to pursue excellence, to become change agents in their own communities, and to serve and lead as advocates for a more just and compassionate global society.