Administer office operations for the Center including space management in ARCHIBUS, equipment tagging, physical plant and EVS services, moving, maintenance and renovation.
Facilitate new staff & faculty onboarding including space assignments, phone setup, Concur expense management, directory updates, ID badges, building and systems access.Â Maintain org charts.Â Serve as a resource and point of contact for all new hires.
Work in collaboration with Clinical and Basic Sciences Academic Affairs partners to facilitate faculty and postdoc recruitment.
Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate level of guidance.
Provides professional support to a unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
Performs other related work as needed.
Experience working in an Academic Medical Center environment.
Experience with Workday or other Human Resources Information Systems.
Professional work experience in administration/office management.
Superior interpersonal, written, and verbal communication skills.
Superior attention to detail and organizational skills.
Ability to handle sensitive information with discretion and maintain absolute confidentiality.
Ability to maintain composure and diplomacy in difficult situations/discussions.
Ability to take initiative and organize/complete projects with minimal oversight.
Proficiency with Microsoft Outlook, Word, and Excel
Cover letter (preferred)
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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