At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
The Human Resources department supports the goals and challenges of the law school by providing services which promote a work environment that is characterized by fair treatment, open communications, personal accountability, trust and mutual respect. We are committed to providing the highest level of responsive, confidential service possible, while serving as a resource of information and expertise.
The position involves recommending, developing, implementing, administering, coordinating, and/or evaluating Academic Human Resources policies, labor contracts, statutes, programs, and procedures covering one or more of the following: academic recruitment, appointment, and advancement; compensation and salary administration; faculty welfare programs; visa procurement; benefits; payroll; training and development; faculty misconduct; and faculty equity. The position serves as the primary analyst for Academic Student Employees (such as Graduate Student Researchers, Graduate Student Instructors, Tutors, and Readers) and may assist with other non-senate non-instructional academic employees as needed (such as Academic Coordinators, Professional Researchers, Project Scientists, Specialists, and Post-Doctoral Scholars). This position may also work on applicable Visiting titles (such as Visiting Researcher or Visiting Student Research). The incumbent will also serve as a primary departmental contact for assisting with Student Assistant hiring or administration, such as creating position numbers or assisting with CalTime reporting.
Application Review Date
The First Review Date for this job is: November 29, 2021
Facilitates/manages academic student employee (GSR and ASE) hiring and merit processes, identifying issues relating to policy and compensation.
Partners with hiring supervisors at Berkeley Law (e.g. Professors or Center Executive Directors) on hiring and compensation.
Reviews academic eligibility for GSR and ASE hires.
Reviews compensation for GSR and ASE hires.
Performs position number management in UCPath for GSR and ASE hires, including the creation of new position numbers.
Drafts, reviews, and issues appointment letters for GSR and ASE hires.
Coordinates with Berkeley Regional Services (BRS) and Summer Sessions on GSR and ASE hiring, and distributes appointment letters, policy information, and Memorandums of Understanding (MOUs) as appropriate.
Coordinates with Law Schools' Registrar to ensure all academic appointments are active in related systems.
Partners with BRS or UC Berkeley Graduate Division as needed on GSR and ASE childcare reimbursements.
Under guidance from manager, counsels GSR and ASEs and other academic staff as needed concerning work-related problems, work-eligibility (visa) matters such as J-1 processing or F visa work eligibility, and benefits considerations.
Serves as the liaison for Berkeley Regional Services for Student Assistant hiring and position management in UCPath for Student Assistants.
Under general supervision, helps facilitate/manage the academic review process for non-instructional, non-senate academic appointees, identifying issues relating to policy and compensation.
Partners with leadership at Berkeley Law (e.g. the Dean or Faculty Directors) on research-related hiring needs.
Collects, reviews, analyzes, and generates information regarding administrative, service, and research efforts for non-senate academic appointments.
Collects, drafts, and/or edits, and analyzes merit and/or promotion cases for non-senate academic appointments.
Ensures timely submission of cases and guides the review process to completion.
Prepares the appointment memo for non-senate, non-instructional academic positions.
Coordinates with Berkeley Regional Services and/or the campus Academic Personnel Office (APO) on the hiring and review of non-senate academic appointees, and ensures the development and distribution of appointment letters and Memorandums of Understanding (MOUs) as appropriate.
Supports academic search committees. Coordinates the academic search process, including placement of ads, drafting of search plans, and conducting the initial screening of materials submitted.
Under general supervision provides advice and guidance on academic compensation programs, academic personnel policies and procedures.
Serve as HR/AP backup for the GrizzlyCorps Program at Berkeley Law. May help facilitate personnel administration for the GrizzlyCorps program, including creating position numbers, implementing volunteer status, facilitating CalNet ID, ensuring payments are issued (if any).
Other duties as assigned
Ability to apply/interpret UC and campus policies and procedures that govern academic HR, and/or the ability to quickly develop an understanding.
Analytical skills to conduct analysis and develop recommendations to the HR Director and/or hiring managers at the School of Law.
Demonstrated organization, problem solving and communication skills, both verbal and written
An understanding of or ability to quickly learn UC's mission and how HR supports this work, as well as the legal and human implications of HR/AP decisions.
Knowledge of or ability to learn campus, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.
Skills using various computer programs with an emphasis on MS Word and Excel, PowerPoint, Google Suite, HR Information Systems (e.g. Oracle) electronic calendaring (e.g. Google Calendar and Doodle), electronic file sharing (e.g. Box or Google Docs), email applications, and video conferencing platforms (e.g. Zoom, Skype, Microsoft Team, and Google Meet)
Ability to learn new computer programs and software systems.
Strong interpersonal skills, including diplomacy, professional demeanor, and excellent attendance to establish and maintain good working relationships throughout the organization and with outside constituencies.
Ability to work with diverse populations with diplomacy, poise, and tact.
Ability to establish and maintain effective working relationships to work independently and as a productive member of a team.
Strong project management and time management skills, and ability to multi-task with demanding timeframes to meet strict deadlines.
Strong attention to detail.
Responsiveness and a strong commitment to providing excellent customer service.
Ability to use discretion and maintain all confidentiality.
Bachelor's degree in related area and/or equivalent experience/training.
Prior experience in Human Resources, Academic Personnel, or in higher education administration preferred.
Experience with or ability to learn various campus system such as UCPath, AP Recruit, bCourses, and AP Bears preferred.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $31.13 - $34.25.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
This is a full-time (40 hours/week), Career position.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.