Administrative Coordinator, HR and Academic Affairs
Location: New York, New York
Internal Number: 520162
Job Type: Officer of Administration
End Date if Temporary:
Hours Per Week: 35
Salary Range: Commensurate with experience
The Administrative Coordinator will be responsible for the preparation and processing of divisional faculty, research and staff hires. The incumbent will work closely with the Columbia Business Office team to ensure compliance with all applicable regulatory and transactional policies, procedures, and processes.
Process university and hospital appointments and promotions for instructional and research faculty.
Ensure appropriate Columbia University posting and recruitment process are followed. Post faculty positions through HRCULES and Inteforlio. Submitting advertisements for posting in academic journals.
Work with area administrators to process voluntary Columbia University appointments
Responsible for the process of new and renewal visas for international employees and observers, using the International Students and Scholars Office Compass system.
Process social workers verifications.
Prepare and collect semi-annual Focused Professional Practice Evaluations and Ongoing Professional Practice Evaluations for faculty.
Process Statewide Central Registry, Staff Exclusion List, and Criminal Background Clearances as needed.
Collaborates with divisions to ensure that work is accurate and up to date. Make certain that this information is disseminated internally and externally and in a timely manner.
Process Non-clinical: Jr. Promotion (almost zero).
Assist with Memorandum of Agreements/Memorandums of Understanding.
Provide assistance with the daily activities related to human resources. Duties include entering and reviewing data in TalentLink for job posting.
Obtain all required approvals and track position progress.
Provide guidance and serve as a contact for inquiries related to Human Resources, such as promotions, sick leave, and time reporting.
Communicate effectively with faculty and staff to maintain compliance with university requirements and policies.
Cross cover other related administrative positions and perform other duties as assigned.
Bachelor's degree or equivalent in education and experience; plus 3 years related experience
Must successfully complete online system trainings requirements
Must be proficient in business software applications (Microsoft Word, Excel, PowerPoint, and Outlook email, calendar, etc.).
Excellent communication (both oral and written) and organizational skills.
Strong interpersonal skills and the ability to handle confidential information with exceptional judgment and discretion.
Demonstrated ability to set priorities, handle multiple assignments, and work with diplomacy and efficiency in a highly pressured environment.
Ability to work independently and among a group of colleagues.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.