As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Neurology offers comprehensive consultation, evaluation and treatment services for adults and children with neurological disorders, through its clinical facilities at the University of Washington Medical Center, Harborview Medical Center, Northwest Hospital and Medical Center, VA Puget Sound Health Care System and Seattle Children's Hospital and Regional Medical Center. Through our commitment to research, we continue to gain insight and understanding into the normal and abnormal functions of the human nervous system and how to care for related disorders. We are then able to share the knowledge gained and results of this research with our colleagues at the University, across the nation, and around the world. The Neurology Clerkship and Residency Training Programs represent significant foci of the Department's efforts. We are extremely proud of our programs, which regularly receives applications for training from around the world. Clinical exposure is outstanding, teaching is a top priority, research and collaborative opportunities are abundant, and our faculty are friendly and approachable.
The Department of Neurology has been a center of clinical and academic excellence since 1995, and has a mission that includes meeting the health-care needs of patients with neurological issues, advancing knowledge through research in the clinical and basic neurosciences and training the next generation of neurologists in our residency program through its clinical facilities at the University of Washington Medical Center, Harborview Medical Center, VA Puget Sound Health Care System and Children’s Hospital and Regional Medical Center.
RESPONSIBILITIES: Faculty Appointments and Affairs 50%
This position will serve as the departmental manager for all academic appointments. They will independently manage and execute all aspects of developing new regular faculty positions (clinical faculty, research faculty, and other academic titles including lecturer and teaching associate), in addition to annually renewed appointments. This position is responsible for meeting all time-sensitive deadlines for faculty appointments and ensuring a smooth onboarding and credentialing process for all new hires.
Manages all HR and compensation transactions in Workday for 90+ faculty and is the central point of contact for the Dean’s Office for entering appointments, FTE changes, compensation, terminations, and faculty leave.
Executes and manages all faculty FTE changes, terminations, practice plan changes, and leave.
Serves as the department expert for all faculty appointments and advises the Chair and Vice-Chairs on the lifecycle of academic appointments, academic personnel policy, faculty leave, and compliance procedures including, dissemination of information from UW Medicine, Compensation Office, Benefits Office, and Academic Human Resources Office.
Manages the medical staff appointment and reappointment processes for all clinically active faculty requiring hospital privileges at University of Washington Medical Center, Harborview Medical Center, Northwest Hospital, Seattle Children’s Hospital and Seattle Cancer Care Alliance.
Manages faculty recruitment searches including: managing the Interfolio process, correspondence with candidates, arranging travel and complex itineraries, and is the central point of contact for prospective faculty.
Writes draft offer letters and sends out letters under the Chairman and Vice-Chair’s direction.
Manages and processes the faculty voting process for the Department for new appointments.
Manages all faculty folders and documents per UW records retention and compliance policies.
Directs new faculty orientations and manages the onboarding process for new faculty.
Prepares a weekly report to the Vice-Chair and Associate Director regarding the status of current recruitment efforts, current appointment efforts, visa applications (new and renewals), medical staff appointment applications and visiting faculty appointment efforts, and other projects.
Staff Supervision and Development: 20%
Manage 2.0 FTE direct reports; Faculty Appointments Specialist and the Administrative Assistant 3 in the Department.
Responsible for recruitment, selection, training, merit and compensation review, performance management, regulatory compliance (FLSA, FMLA, EEO, and ADA) and staff development.
Ensure compliance with UW, departmental, SOM, state and federal HR policies.
Management of Department Visitors, Volunteers, and Visas: 10%
Works with persons coming from outside the US for employment and visiting scholar appointments.
Works closely with the UW International Scholars Operations (ISO) office and SoM Administrative Business Center to prepare visa applications, assist the prospective visa holder with logistics required to work in the US.
Oversees and manages the coordination of J1 visas and complex H1-B applications. Manages timelines and appointments carefully to ensure timely start dates.
Tracks and reports status of visa expirations and possibilities for renewals, including costs to the department.
Manages department interns and volunteers. Ensure the correct paperwork and processes are followed for student interns and department volunteers. Communicates and tracks policies, training requirements, and compliance guidelines.
Staff Human Resources Management: 10%
Partners with the Associate Director and the UW Central HR office to provide high-level advisement for internal HR issues and concerns regarding performance, layoffs, organizational restructuring, and other sensitive and confidential matters.
Serves as an internal consultant by analyzing the Department’s current HR training programs and presents proposals to streamline and update training.
Understands labor relations policies for all staff, graduate students, and post-doc positions and works directly with the Assistant Director to interpret policies for staff and faculty.
Serve as back-up support for professional staff, classified staff, temporary and student assistant appointments in the Department.
Other Duties As Assigned: 10%
Bachelor's Degree in Social Sciences, Communications, or other related field
3 or 4 years of experience.
Previous experience directing supervising staff and managing performance concerns.
Proven attention to detail and accuracy.
Excellent verbal and written communication skills.
Demonstrated ability to independently manage multiple responsibilities concurrently under deadline pressure and changing priorities.
Strong organizational skills, ability to organize and complete tasks and projects independently, effectively and efficiently.
Ability to consistently apply sound professional judgment and critical thinking to address complex issues and solve problems.
Advanced working knowledge of Microsoft Office™ desktop applications.
Proven customer service orientation with outstanding interpersonal communication skills.
Ability to work with diverse people with tact, diplomacy, discretion and sensitivity.
Experience working effectively with senior administrators and professionals, including sensitivity to handling confidential information.
Ability to work both independently and collaboratively.
Experience with academic and staff human resources policies, processes and procedures.
Demonstrated experience onboarding and training new staff members in complex systems.
Demonstrated ability to evaluate new technologies to advance business objectives.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.