Provide HR support to departments and division in core HR areas including divisional initiatives, talent management, recruitment, onboarding and engagement.
Build credible relationships across the organization to help facilitate effective employee communications, problem solving and solution-based outcomes.
Serve as a member of Library-wide committees and manages day-to-day Workday processes.
Work with HR Director to create, coordinate, and schedule new hire orientation for all new hires.
Work with HR Director to engage employees and managers through succession planning, process mapping and professional development opportunities.
Proactively alerts HR Director on all potential HR issues and prepare potential solutions.
Provide full cycle recruitment for student and staff positions to include coordinating the creation of job descriptions with hiring manager, sourcing candidates, phone screening and interviewing. Posts positions to appropriate library sites and other appropriate venues.
Coordinate and document searches comprehensively which may include gathering and synthesizing information from other offices.
Assist in identifying a diverse candidate pool through networking and outreach.
Assist Library HR with academic recruitment process as required.
Coordinate the on-boarding process for new hires.
Work with the Office of International Affairs, University Human Resources and Payroll for employment matters involving work authorization.
Payroll/Time & Attendance:
Oversee the timely processing of payroll including weekly time in Workday, payroll adjustments, and any additional extra service payments.
Data entry of probationary increases, negotiated wage increases and annual merit increases.
Employee and Labor Relations
In partnership with University Human Resources and Employee and Labor Relations, provide counseling on benefits, leaves of absence, and policies (Library specific and University-wide).
Counsel supervisors on performance management, employment law, policies and procedures, and the collective bargaining agreement.
In collaboration with HR Director, advises management on corrective and disciplinary actions; assists in preparing for grievances, arbitrations, and responses to legal/agency complaints.
Work with HR Director to administer performance management process, including communication and support to supervisors and employees about the process.
Act as a neutral party in fact-finding and investigatory meetings.
Assist with employee recognition events.
Serve as an advocate for HR policies, procedures and practices as well as communicate policy updates.
Represent Library HR in various settings within the larger University at meetings and via directed communications.
Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
Provides professional support to a unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
Performs other related work as needed.
Human Resources Certification preferred (HRCI or SHRM certification)
Experience as a human resource professional
A minimum of one year of recruiting experience
Experience in a higher education environment
Working knowledge of employment regulations and typical human resources procedures
Demonstrated ability to handle confidential matters with discretion
Ability to manage interpersonal relationships and interact with clarity, tact and courtesy with faculty, students, and others
Excellent verbal and written communication skills
Excellent customer service skills
Demonstrated ability to exercise sound judgement
Demonstrated excellent critical thinking and problem-solving skills utilizing appropriate resources to resolve issues
Demonstrated attention to detail and accuracy
Demonstrated ability to work independently and as part of a team
Demonstrated ability to work on multiple projects simultaneously, set priorities, and meet deadlines
Ability to develop and maintain collaborative relationships with diverse constituencies
Demonstrated ability to coordinate the work of others
Labor Relations experience
Staff engagement experience
Performance management experience
Technical Knowledge or Skills
Experience with Workday or other HRIS
Ability to learn and use a range of position-related computer applications
Working knowledge of Microsoft Office
Foster partnership and collaboration
Exhibit business acumen and organizational astuteness
Celebrate diversity and inclusion
Communicate effectively and with influence
Demonstrate strategic agility
Display emotional intelligence
Exhibit resilience and optimize resources
Cover Letter (required)
Reference Contact Information (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.