Posting Summary: Reporting to the Human Resources Administrative Manager, the Human Resources Coordinator will be responsible for supporting vital functions within the Office of Human Resources . The incumbent will provide the highest quality of service to students, faculty and staff, vendors, and prospective employees. The HR Coordinator will provide tier-one support for operations, employee events, employee inquiries and various departmental initiatives. The HR Coordinator must maintain the highest degree of confidentiality and diplomacy, and adhere to Federal and FERPA guidelines.
Job Summary/Basic Function:
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
Support the onboarding process by auditing daily onboarding reports, and collect and e-verify I-9 forms for employment eligibility of all new hires and rehires ensuring accurate completion consistent with federal guidelines
Monitor data within the Electronic I-9/E-Verify system, and ensure compliance and notifies employees and departments of E-Verify tentative non-confirmation results
In collaboration with the Administrative Manager, monitor, track, and update employment records of current employees with expiring employment authorization
Generate, complete and distribute employment verification and reference requests. Maintain confidential employee records and actions, and perform data entry into the Human Resource Information System
Assist the Administrative Manager with special projects
Conduct research, assist in managing projects and timelines and participates as a hands-on contributor toward the successful implementation of various HR initiatives
Participate in the execution of Teachers College employee events, including the Long Term Recognition Event
Provide tier-two support to Teachers College students, faculty and staff, vendors, and prospective employees. Respond to inquiries from all visitors and routinely troubleshoot office inquiries to assist in solving problems and making appropriate referrals, as it relates to HR processes and procedures. Provides back up coverage for the front desk as needed
Coordinate HR training, events and learning and development program activities with HR teams including scheduling, registration and event logistics
Market available trainings to employees via the monthly training calendar and provide necessary information about sessions as requested
Partner with the Administrative Manager with updating and maintaining the content of the HR website and all outing HR communication to the Teachers College community
Review, track and approve Marion Pratt Loans for all 707 and 2110 union employees
Other duties as assigned
Bachelor’s degree or the equivalent in education, training, and experience
Minimum one year of professional HR experience or two years internships
Knowledgeable in the I-9 Employment Verification and the Federal E-Verify System.
Ability to maintain the highest degree of confidentiality and diplomacy at all times, possess a high level of professionalism and be customer-service driven and flexible in attitude.
Strong computer skills including Microsoft Office and Google Suite as well as the ability to learn and use web-based technology.
Strong interpersonal, diplomacy, communication and listening skills
Strong organization and prioritization skills
Demonstrate integrity and ethical practices
Demonstrated ability to manage multiple projects and deadlines with strong attention to detail.
Must have a genuine desire to serve and work with a diverse population of different cultures, and demonstrate patience and dedication to meet their needs
Prior Experience with Applicant Tracking or Human Resource Information Systems
Basic understanding of federal, state and local laws and regulations.
Teachers College, Columbia University, is the oldest and largest graduate school of education in the United States, and also perennially ranked among the nation's best. Its name notwithstanding, the College is committed to a vision of education writ large, encompassing our four core areas of expertise: health, education, leadership and psychology.