The School of Advance International Studies (SAIS) is seeking a Senior HR Coordinator who will provide a wide range of human resources support to managers, supervisors, faculty, staff, and learners covering the following: recruitment and employment, payroll, information management, benefits interpretation, personnel records management, HR policy interpretation. The position reports directly to the HR Manager.
Specific Duties & Responsibilities:
Primary point of contact for all requisitions and acts as the liaison to the University recruiters and compensation analysts as it related to personnel requisitions for the school.
Assists and advises employees on sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
Monitors time and attendance forms for staff via E210 system.
Communicates with staff and supervisors regarding any time discrepancies, overtime requests, and use of E210 codes.
Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need.
Assists with answering and counseling faculty, students, and staff on interpretation of HR policy and procedures.
Gathers sensitive information for personnel matters.
Responsible for exit interviews for terminating or transferring employees, retrieval of badges, answering questions relating to final paycheck, etc.
Coordinates annual performance review process and communicates with supervisors regarding completion of reviews in Success Factors. Uses guidelines to determine annual increases; communicates changes to staff. Responsible for the distribution of 120 day reviews from HR to supervisor.
Maintains and creates personnel records for staff.
May perform preliminary interview of candidates. Provides resources to recruitment and compensation staff.
Process disability and FMLA requests.
Perform Reference checks for candidates.
Coordinate placement of temporary staff with Randstad as needed.
Responsible for timely submission of all school ISR's.
Verify necessary paperwork has been received from new faculty, students, and staff for processing of I9 in compliance with University established procedures.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Human Resources, Business Administration or other related field.
Three years of related experience required.
Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Experience is an academic setting preferred.
Special Knowledge, Skills & Abilities:
Very strong organizational skills, analytical and problem-solving abilities and attention to detail.
Ability to maintain confidentiality.
Strong interpersonal and communication skills, both oral and written.
Ability to effectively interact with all levels of University employees as well as external affiliates.
SAP experience preferred.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Sr. HR Coordinator Role/Level/Range: ATP/03/PB Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F/37.5 Exempt Status: Exempt Location: DC - District of Columbia Department name: Human Resources Personnel area: SAIS
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.