HR Business Services is seeking a HR Assistant who will assist with a variety of personnel and administrative duties. This includes providing general office support for leave and records function, which will involve setting up and maintaining personnel files, processing paper employment verifications, processing Family and Medical Leave requests and sending approvals for non-maternity related Short and Long Term Disability to departmental HR contacts.
Specific Duties & Responsibilities:
Create and maintain staff personnel and FML files in the ONBase system.
Employment verifications: process written and verbal requests from both employees and vendors; Worker's Compensation requests; Nurse Corps database.
Process wage verifications and approvals related to Worker's Compensation claims.
Serve as webmanager for the Work Number
Answer routine and basic questions from employees and departments related to the FMLA process.
Answer phone lines and triage calls if necessary.
Working knowledge of the E210 system in order to assist employees and departments with basic questions related to time and attendance.
Maintain HR Business Partner and Departmental Contact lists.
Retrieve archived files from Iron Mountain
Prepare files to be sent to Office of General counsel to respond to subpoenas.
Other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma/GED required. Two years related experience required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Special Knowledge, Skills, & Abilities:
Excellent interpersonal and communication skills and ability to maintain confidentiality and security of personal information.
Technical Qualifications or Specialized Certifications:
Basic knowledge of Word, Excel and SAP.
Standing, sitting, bending.
Lifting of >10 pounds.
Use of upper extremities for computer work and filing.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: HR Assistant Role/Level/Range: ATO 37.5/03/OD Starting Salary Range: $15.41 - $21.21/hr (commensurate with experience) Employee group: Full Time Schedule: M-F 8:30-3 Exempt Status: Non-Exempt Location: Eastern High Campus Department name: HR Business Services Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.