A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline experience that directly relate to this position. Your submissions will be used to assess writing skills during the initial screening process. (Note that the system only allows for one single file attachment).
Being part of something greater, of serving a larger mission of discovery and care - that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this outstanding institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good. Our Electrical and Computer Engineering (ECE) department staff mission statement is here https://ece.engin.umich.edu/about/chairs-welcome/staff-mission-and-values/.
As ECE Human Resources Manager, you will guide and manage all department HR activities and serve to enhance practices to ensure compliance with University/College policies and state/federal laws while impacting a high level of clarity and consistency in support of ECE’s mission to strive for excellence and provide our best service to all. Areas of responsibility include but are not limited to recruitment and retention, employee engagement and culture building, course teaching support and GSI assignment oversight, and overall HR consultation, processing and compliance. You will support 70+ tenure-track faculty, 75+ staff, 15+ research scientists, 40+ research fellows, 6+ LEOs, 280+ GSAs, 90+ fellowships 200+ temps, and 60+ visitors. You will report to the Department Administrator, supervise up to two staff members, and partner with research and graduate student administrative teams.
Lead ECE HR team, manage HR processes, and provide customer HR guidance to all faculty, staff, student employees (GSAs, student temps, work-study), visitors, and temporary employees, including but not limited to recruiting, identifying work eligibility and sponsoring visas, hiring and onboarding, introducing and engaging various central offices and campus resources, reviewing classifications and compensation, identifying need and appropriateness of appointment extensions or modifications, leaves, advising on performance management, offboarding, etc.
Supervise HR team (administrative direct reports and functional reports) and coach team members on a regular basis in addition to conducting (or providing input for functional reports) regular formal performance reviews; Understand, project and monitor periods of peak transaction processing activity and adjust projects and distribution of work load as appropriate.
Liaise with College of Engineering (CoE) administrative offices and central service units to ensure compliance and coordinate guidance and resolutions for customers.
Lead efforts focused on employee engagement, including active listening to issues presented and asking probing questions to answer/ resolve as needed and identifying activities to best support our diverse population
Advise, consult and make recommendations on compensation and job classifications on requests for reclassifications, equity requests, and postings/ offers; routinely research and review job descriptions to ensure correct classifications; manage salary setting models for consistency and accuracy.
Oversee graduate student funding processing and departmental fellowship funds and partner with ECE Research Administrators and Graduate Student Coordinators to ensure fulfilling funding commitments, processing, and communicating timely to best support graduate student life cycle.
Partner with ECE Senior Associate Chair to define course support levels and hiring (LEO Lecturer, GSI/IA, grader) to ensure compliance with LEO and GEO collective bargaining agreements; Develop and lead departmental training session for new GSI/IA and plan activities for more local GSI/IA engagement; Review teaching evaluations, prepare performance letters, and identify annual award winners and facilitate award ceremony.
Manage ECE Visitor program to ensure appropriate visa sponsorship, timely processing, compliance to federal and UM/ CoE/ ECE policies, on-site or remote resources available, onboarding for quick integration to ECE research and community, offboarding, and compile data on successful visitor affiliations and benefits to ECE.
Monitor ECE HR practices for compliance with Internal Controls, University/College policies/procedures, and federal/state laws.
Advise and educate staff/ faculty/ supervisors on HR policies and procedures.
Monitor fiscal year and academic term effort certification and EVerify processes and ensure timely compliance being able to understand HR complexities associated with sponsored research.
Ensure proper separation of duties is maintained and conflicts of interest are mitigated.
Bachelor’s degree in human resources, business, or a related field and 8+ years of related human resources or supervisory experience, or an equivalent amount of experience and education.
Demonstrated success in building positive and effective relationships and partnerships with leadership, managers and employees.
Demonstrated experience in effective communication with ability to deliver consistent and clear message to a diverse group with differing perspectives or roles in process.
Proven success leading teams and working in a team environment to manage projects and overall workload demonstrating strong organizational, critical thinking, and time-management skills with critical attention to detail and accuracy.
Demonstrated experience in working with a large research intensive unit, understanding of issues specific to sponsored reserach.
Understands and values diversity and the importance of inclusion with a commitment to embrace the complexities and opportunities that diversity brings to an organization and demonstrated experience with best practices to support diversity, equity and inclusion principles.
Demonstrated ability to exercise discretion and handle sensitive and confidential information.
Working knowledge of business, finance, human resources practices and relevant Federal and State labor and employment laws.
Demonstrated ability to enhance process efficiency and effectiveness through continuous improvement practices and other initiatives.
Experience using enterprise resource planning systems such as Oracle Peoplesoft or Tableau to gather and analyze data to drive decisions.
Experience in higher education academic unit environment.
Knowledge of UM and CoE practices and policies.
Proficiency in HR PeopleSoft, Google Mail and Drive, HRMS queries, Business Objects for ad-hoc queries.
Proven ability to encourage and achieve excellent customer service delivery from team members.
Experience in managing and leading collaborative projects between different functional areas.
Knowledgeable with demonstrated experience in working with a large research intensive unit and understanding of HR issues specific to sponsored research.
Knowledgeable about the fundamentals of organizational budgets and finances, especially how HR status changes and data impact financial health.
Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do. Information about our vision, mission and values can be found at: http://strategicvision.engin.umich.edu/.
The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: http://www.engin.umich.edu/college/about/diversity.
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
Flexible spending account for healthcare and dependent care expenses
Long-term disability coverage
Many choices for comprehensive health insurance
Retirement plan that provides two-for-one matching contributions with immediate vesting
Generous time off, including vacation time, sick time, holiday and season days
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
U-M COVID-19 Vaccination Policy
COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine. This includes those working or learning remotely. More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.