Manages ARD on- and off- boarding process for regular staff, including managing the administrative logistics and documentation for internal and external transitions and conducting exit interviews.
Manages the temporary staff and student hiring process, including posting jobs, and on- and off- boarding. Serves as liaison between Talent Management, ARD management and staff, and the University community.
Acts as ARD primary contact for Workday usage including recruiting, time and absence, performance management and other processes as needed.
Trains and supports managers and staff in using Workday.
Partners with Technology Services, Financial Operations, Prospect Management, Facilities, and the ARD Communications team to assist with executing additional onboarding support as needed.
Partners with and serves as a liaison to UChicago HR teams across campus (i.e., Booth, MBSD, Law School, etc.) to facilitate additional onboarding and support for ARD staff members.
Maintains confidential employee data with discretion and tact.
Resolves issues related to accruals, time approver assignments, organizational structures, employee information and documents, etc. via Workday.
Works closely with Financial Operations to resolve payroll issues related to Workday time and absence.
Uses Workday, Excel, PowerPoint, and other tools to manipulate and synthesize data and other material to create and design regular and non-routine reports and charts.
Reviews application materials and evaluates valid candidacy by ensuring applicants meet role requirements.
May lead or facilitate HR meetings.
Responds to unforeseen and complex problems, make recommendations to improve efficiency and effectiveness and implement changes as needed.
Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensure policies, procedures and reporting are in compliance. Ensures accuracy and confidentiality of all data and records and performs duties in accordance with federal and state laws, University Human Resource Services (HRS) policies and ARD procedures.
Participates in the review and determination of best practices in facilitating goals and activities for supporting ARD staff. Contributes ideas in strategic planning sessions.
Provides support during annual compensation planning.
Develops and maintains procedures and protocol for Talent Management to maintain a high level of professionalism in all activities.
Partners with Talent Management team as needed regarding staffing updates and ad hoc assignments.
Orders and delivers nametags and other official employee onboarding materials.
Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate level of guidance.
Provides professional support to a unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
Performs other related work as needed.
Professional work experience in human resources, management, staffing, administration, operations or similar professional work experience.
Background working with Workday.
Demonstrated project management experience.
Working knowledge leading a project team or managing staff.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.
Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write effectively.
Manage confidential information with discretion and tact.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
Prioritize multiple projects and independently follow through with detail.
Self-motivated and the ability to take initiative.
Standard office environment.
Travel to campus and/or non-campus locations for University business.
Work evenings and weekends.
Cover Letter, addressed to Hiring Committee (preferred)
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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