Manages bi-weekly payroll of nearly 500 paid employees which includes ensuring Time Sheet and Workday compliance across OCE programs supporting student civic engagement.
Creates Workday positions and hires nearly 500 employees including volunteers into various programs and sub-programs within the OCE, including NSP, MTM, Jumpstart, CPA, and UCSC. Involves onboarding employees into Workday and ensuring University and government compliance.
Engages in a high volume of correspondence and engagement with students, superiors, co-workers, HR specialists, Financial Manager, Workday Support team, Payroll Support team, etc.
Reconciles payroll for student and temp employees involves filing bi-weekly adjustment forms, requesting payroll transfers, and corresponding with students and/or various University departments to ensure accuracy of payroll.
Advises students in all stages of hiring process, payment process, paycheck pickup, tax questions, as well as general program matters.
Creates and conducts payroll and Workday onboarding orientation sessions for incoming student employees across all programs (2-3 sessions per week during peak recruitment periods).
Manages employee files in Workday to reflect changes in employee status and stay in compliance with Workday regulations and file upkeep schedule.
Directs hiring of non-University affiliated temp staff for NSP, MTM, Jumpstart, CPA, and UCSC.
Operates payroll in an internal Access database and Excel worksheets detailing employee Workday information and bi-weekly payroll information and reconciliations.
Manages team of 2-3 student Payroll Administrative Assistants to support operational tasks.
Submit ePayments for program expenses as needed.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.
Performs other related work as needed.
Background working in a university environment.
â‹Demonstrated capacity to work independently.
Strong organizational skills.
Cover Letter (preferred)
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