About the Department Procurement Services strives to assimilate knowledge and experience, both within and outside of the University, on the materials or equipment to be purchased and the sources from which they may be obtained. It is our goal to conduct all activities in the best interest of the University, while simultaneously creating and maintaining quality relationships with our suppliers. Providing these services, in accordance with sound business and procurement practices, Procurement Services seeks to realize for the University, the maximum value for every dollar expended and excellence in its administrative processes.
Job Summary This position will be responsible primarily for the procurement and contracting of HR and professional services and other commodities as assigned. Candidates for this position must be experienced working in a fast paced environment where they must manage multiple complex projects concurrently and have an aptitude for communicating with diplomacy
Effectively communicates and provides specialized procurement advice, coordination, direction and service to University departments that are involved in the planning of procurement activities.
Negotiates favorable contract terms, pricing, and delivery following established University protocols and procedures.
Drafts and develops statement of works for solicitations, analyzes quotations/proposals, including price and cost analysis; selects or recommend suppliers; and interviews prospective suppliers.
Performs the analysis, documentation, and recommendation of large dollar purchase requests.
Reviews and revises simple to moderately complex contracts.
Performs final commitment action for procurements under standard procedures of University practices including requirements and guidelines imposed by city, state, and federal regulations.
Exercises authority to perform discretionary judgment decisions based upon competitive analysis and sole source decisions up to the dollar threshold of $250,000; may award, following signature approval by the Assistant Vice President or Category Lead, those contracts and orders assigned at higher dollar levels.
Evaluates and processes contract requests, examining the request for clarity, appropriateness of purchase, and bid specifications. Determines client expectations, develops timelines that satisfy the purchase requirements and clarifies scope of work documents. Negotiates contracts including business, legal, commercial terms and conditions including volume rebates for services and products including special events, marketing, public relations, creative services, financial services, HR services, benefits, and other commodities as assigned.
Advises and directs departments as appropriate to the use of University preferred supplier contracts.
Advises clients in the formulation of bid specifications. Manages the Request for Quotations/Proposal/Information (RFQ/P/I) process when appropriate or required by procurement guidelines. Assists in the evaluation of supplier quotations/proposals and facilitates supplier selection.
Works closely with procurement leadership and colleagues to develop and implement procurement initiatives that improve procurement processes, increase contract compliance, and reduce purchase and invoice transactions.
Analyzes commodity spend to identify industry and/or procurement trends. Promotes and participates in diversity supplier development initiatives related to assigned commodity and socially responsible purchasing initiatives.
Assists higher level purchasing staff and mentors junior level staff with projects and initiatives.
Develops cost containment initiatives and provides continuous maintenance of processes and systems in support of procurement needs.
Works independently with internal and external clients. Uses best practices and in-depth knowledge to review and monitors the goals and objectives of the Finance and Administration department to ensure the monthly, quarterly, and annual goals are achieved.
Performs other related work as needed.?
Minimum Qualifications Education:
Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Bachelor’s degree in business, purchasing, materials management, or related field.
Background in procurement with direct procurement experience.
Completion of Certified Purchasing Management courses.
Technical Skills or Knowledge:
Significant knowledge of Microsoft Office - Word, Excel, Outlook, and PowerPoint.
Considerable skill in identifying and solving purchasing and associated invoice and contract issues.
Develop and draft a Scope of Work.
Review and modify supplier terms and conditions of an agreement and its quotations.
Attention to detail in documentation and transaction accuracy.
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