Reporting to the Executive Director of Human Resources and Finance, the incumbent provides advice and guidance on human resources and compensation policies and procedures to the administration and faculty of the Columbia University School of International and Public Affairs (SIPA). The Senior HR Coordinator also serves as a central human resource contact for the School???s population of over 1300 students. The primary areas of responsibility include recruitment, onboarding, position and compensation management, time and attendance reporting, and metrics and data management for well over 400 student hourly appointments annually. In their capacity as a HR generalist, the incumbent ensures SIPA's HR, compensation and time and attendance tracking policies and procedures are consistent and in accordance with federal, state, local, and University guidelines and requirements, as well as all relevant collective bargaining agreements.
Serves as a primary liaison with SIPA's units and affiliated Centers/Institutes on hourly student employee hiring and compensation guidelines. Duties include training and advising HR staff in the Center on Global Economic Policy (CGEP), the Saltzman Institute of War and Peace Studies (SIWPS) and the SIPA Office of Academic Affairs (OAA), among others, on the recruitment, onboarding, and compensation of student employees.
Serves as a primary liaison with the SIPA Office of Student Affairs on the annual and summer assistantship programs with a focus on contracts, timelines, visa and work authorization requirements, compliance issues, etc.
Working closely with the Executive Director and Assistant Director of HR, and utilizing the PAC Time & Labor and Absence Management system (TLAM), administers the School's timesheet collection and approval processes for SIPA???s hourly student payroll operation. Serves as SIPA???s principal liaison with the University???s TLAM support team on the same.
Collects documentation for, reviews, and processes over 400 student hourly appointments annually using DocuSign functionality. Advises students and supervisors on employment, compensation, and timesheet submission and approval procedures. Troubleshoots, researches, and resolves appointment issues.
Establishes and deploys a network of contacts with the Human Resources Processing Center (HRPC), the Provost's Office and with human resources offices throughout campus in order to facilitate appointment-related procedures.
Working closely with the Assistant Director of HR, coordinates requests for temp staffing assignments for newly graduated students. Duties include advising hiring managers, initiating temp staffing requests, following up on onboarding issues with the Columbia Employment Information Center, monitoring completion, and requesting extensions as needed. Maintains database of temp staffing usage, reconciles expenses, and generates reports. Develops informational materials to assist in this effort.
Reconciles over $1.5M in hourly payments to student employees against PAC and FDS reports and in-house databases. Trains, assigns, and supervises hourly student interns on expense reconciliation tasks. Follows up on outstanding HR/payroll transactions as needed. Flags transactions needing corrective action to the Assistant Director of HR and Finance for resolution, including errors in fringe calculation.
Generates data sets as needed on personnel counts and other appointment-related statistics for hourly student employees. Maintains databases of hourly student employees, issues hire status reports, and usage reports on program and student assistantships. Provides year over year reports and conducts trend analyses as needed.
Works with the HR team to develop and manage content for the School's Human Resources webpage. Reviews existing human resources information/data on the site, including hiring guidelines, time and attendance submission and approval processes, and hire request forms. Develops and uploads new content and enhanced site mapping for more effective customer service.
Trains and supervises work study and casual student interns, assigning them to projects and monitoring their performance.
Works collaboratively with the SIPA HR team on generating ideas for and implementing new initiatives.
BA degree or equivalent required and a minimum of two years of directly related experience.
Must be pro-active and have excellent organizational skills and the ability to manage competing priorities and projects in a high-volume service-oriented environment while maintaining quality and accuracy and adhering to set deadlines.
Must be able to work independently with minimal supervision and as a team member.
Strong customer service orientation with a deep commitment to valuing diversity and contributing to an inclusive working and learning environment
Ability to convey complex policy, procedures, and compliance information effectively and diplomatically to students, staff, and faculty.
Excellent computer skills, including Microsoft Suite (Word, Excel, and PowerPoint).
4+ years of directly related experience, preferably in higher education or administration.
Thorough familiarity with HRIS systems and with data collection and management tools such as DocuSign is critical.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University requires COVID vaccination for all Columbia University members who have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University???s COVID vaccination requirement and exceptions may be found at the University???s ???COVID-19 Vaccine Information??? webpage: https://covid19.columbia.edu/ . Compliance with these measures is mandatory.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.