The Department of Medicine is seeking a Senior HR Coordinator who will provide a wide range of human resources support to managers, supervisors, faculty, staff, and learners covering the following: recruitment and employment, payroll, information management, benefits interpretation, personnel records management, HR policy interpretation, as well as, information dissemination for the Divisions of Clinical Immunology, Endocrinology, Hematology, Nephrology and Pulmonary. The position reports directly to the HR Generalist to ensure smooth and efficient functioning for the division as a unit.
Specific Duties & Responsibilities:
Primary point of contact for all requisitions and acts as the liaison to the SOM and JHHS employment recruiters and compensation analysts as it related to personnel requisitions for the division.
Assists and advises employees on sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
Monitors time and attendance forms for staff via E210 system.
Communicates with staff and supervisors regarding any time discrepancies, overtime requests, and use of E210 codes.
Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need. Prepare personnel requisitions for submission to Human Resource Hiring Review Committees.
Assists with answering and counseling divisional faculty and staff on interpretation of HR policy and procedures.
Gathers sensitive information for the HR Generalist for grievances, disciplinary actions and other personnel matters.
Responsible for exit interviews for terminating or transferring employees, retrieval of badges, answering questions relating to final paycheck, etc. Maintains database of exit and termination statistics.
Coordinates annual performance review process and communicates with supervisors regarding completion of reviews in Success Factors. Uses guidelines to determine annual increases; communicates changes to staff. Responsible for the distribution of 120 day reviews from HR to supervisor.
Maintains and creates personnel records for departmental staff of JHU and JHHS.
May perform preliminary interview of candidates. Provides resources to recruitment and compensation staff.
Primary point of contact for faculty, staff, student and postdocs on payroll policies and procedures. Prepares payroll forms; monitors and maintains appropriate payroll related documents; prepares weekly payroll; researches and resolves payroll problems for employees. Monitors, reports, and collects payroll overpayments.
Process short-term disability and FMLA requests.
May perform Reference checks for candidates.
Coordinate placement of temporary staff with Randstad/Intrastaff as needed.
Responsible for timely submission of all Division ISR's.
Verify necessary paperwork has been received from new faculty, post-docs, and residents for processing of I9 in compliance with SOM established procedures.
Responsible for the pickup and timely distribution of all payroll checks.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Human Resources, Business Administration or other related field.
Three years of related experience required.
Experience is an academic or medical setting preferred.
Special Knowledge, Skills & Abilities:
Very strong organizational skills, analytical and problem solving abilities and attention to detail.
Ability to maintain confidentiality.
Strong interpersonal and communication skills, both oral and written.
Ability to effectively interact with all levels of University and Hospital employees as well as outside contractors.
SAP experience preferred.
Classified Title: Sr. HR Coordinator Role/Level/Range: ATP/03/PB Starting Salary Range: $43,970 - $60,390 annually (commensurate with experience) Employee group: Full Time Schedule: M-F; 8:30am - 5:00pm Exempt Status: Exempt Location: School of Medicine Campus Department name: SOM DOM Pulmonary Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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