Reporting to the Assistant Directors of Human Resources & Faculty Affairs, the incumbent will be responsible for coordinating the day-to-day human resources, academic affairs and payroll functions of the departments within the Shared Service. The HR Generalist will also provide essential core functions for the Shared Service Core team and departments. The generalist may be assigned to work on special projects.
The HR/FA Generalist will:
Support HR/FA Shared Service Team
Provide back-up support as part of the HR/FA Core, to the other shared services generalists, managers and Assistant Directors.
Meet weekly with HR/FA Manager and/or Assistant Directors to provide updates on request status. May attend meetings with the HR/FA team and/or Department Administrator or his/her designee to review the status of HR/FA transactions.
Provide Vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments)
Assist with the recruitment of staff by posting positions using Columbia???s job site (Talentlink and RAPS) in addition to posting in outside advertising sources.
Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.
Responsible for onboarding staff, faculty and researchers and students. This includes scheduling welcome program, medical surveillance and UNI creation.
Communication with new hires and departments to ensure smooth onboarding experience.
Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
Process all short-term visitors and student utilizing JIRA.
Payroll and PeopleSoft Process Management
Oversee the department's preparation and processing of payroll and time off tracking sheets.
Manage the collections of all timesheets for hourly staff and process bi-weekly payroll; manage the collection and verification of time off trackers for all Officers ensuring all submissions are up to date and approved by supervisors.
Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.
Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.
Compliance and Immigration
Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
Systems and Project Work
Use ServiceNow HR Ticketing System to effectively manage all requests and communicate with HR/FA team.
Maintain and update employee records. Upload all employee forms and documents into Visual Vault.
Manage special projects as designated by the Assistant Vice Dean for Human Resources
Other duties as assigned or requested
Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.
Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.
Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
Strong analytical and tenacious problem-solving skills necessary
Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
Must be able to quickly acquire knowledge of University policies, procedures, and systems
Bachelor's degree in Human Resources or a related field
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.