UCSD Layoff from Career Appointment: Apply by 08/25/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 09/03/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position is open until filled. First Review Date: 09/04/21.
Independently manage all human resources and academic personnel activities for 28 salaried faculty, 37 temp faculty/lecturers, associate-ins, 90+ graduate student researchers, readers, TAs, visiting scholars, staff, and volunteers.
Independently responsible for management of departmental academic affairs including appointments, subsequent reviews and personnel actions, leaves, visas, salary administration, benefits, separations, grievances, layoffs, recruitments, etc. Serve as principal advisor to the Chair and Associate Chair on academic affairs issues.
Manage all aspects of human resources, employee relations, and payroll services. Serve as the principal consultant to the CAO on human resources issues. Includes full scope of organizational development, internal communications, policy research, and project management and implementation.
Exercise leadership and discretionary authority and utilize a high degree of independence, ingenuity, and analytical skills to resolve complex, unusual and non-routine problems or issues. Develop, interpret, implement and revise departmental policies, procedures, guidelines, and present this information to faculty, managers, supervisors, and employees.
Responsible for salary provision control and projections. Lead and coordinate support and referral of employees at all levels of the organization on the full range of human resources issues. Design, develop and plan a full scope of employee resources for supervisors, staff, and student employees. Provide work direction for support staff. Interpret and analyze visa regulations and UC policies in order to advise international faculty, managers, supervisors and employees regarding appropriate non-immigrant and immigrant visa statuses.
Represent Department on campus committees related to all aspects of Human Resources and Academic Personnel. Support the CAO, Department Chair, and Supervisors on special projects as necessary.
Serve as the main contact for new and continuing affiliates interested in the program. Respond to inquiries and disseminate written and electronic information and forms. Advise, interpret, and analyze applicable policies and procedures and provide a recommendation to assist managers, and leadership to make an informed decision given the available options. Conduct orientation for new scholars, non-faculty and faculty appointments and affiliate population.
Must be available for occasional overtime. Hybrid Work Agreement.
Comprehensive knowledge, demonstrated working experience and ability to interpret and apply University policies, procedures and other regulations relating to all aspects of academic, staff and student personnel, including affirmative action, recruitment, employee relations, submission of appointment, merit, promotion, reappointment and termination files, payroll policies, employee benefits, job classifications, international/visa policies, etc.
Knowledge of and experience with academic personnel processes related to recruitment, appointment, and salary review.
Knowledge of human resources management systems and other related business software programs and systems. Demonstrated knowledge of UCSD Payroll/Personnel System and on-line Timekeeping policies and application.
Experience in interpreting personnel and employee contracts and policies.
Demonstrated knowledge and understanding of and ability to interpret and apply local, state, and federal employment laws, including FMLA/CFRA/PDL/ADA/FEHA. Knowledge of local, state, and federal safety standards and regulations and governing agencies.
Knowledge and skill in applying basic accounting principles and in utilizing related analytical concepts.
Knowledge of unit academic culture and educational goals of discipline(s) served.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.