The Human Resources Generalist performs a full range of HR responsibilities and duties that includes recruiting, yearly performance management coordination, supporting the administration of LOA and the interactive process, oversight and support the HR Coordinator with worker’s compensation administration, payroll back-up and performing other related HR services offered by the Office of Human Resources. This position also coordinates HR services with other campus departments, other Claremont Colleges, and The Claremont Colleges Services (TCCS) a shared service organization for The Claremont Colleges.
Hiring and Termination
In conjunction with the Human Resources Coordinator:
Manage hiring of all faculty. Work with Office of the Dean of Faculty to ensure timely hiring.
Manage termination process for Faculty and Staff, including communications, follow up, timely processing of final checks, accrual balances and updating of HRIS and payroll systems.
New Hire Orientation and Onboarding
Conduct new hire orientations for staff and faculty, in groups or individually.
Coordinate with the HR Coordinator to ensure new hires receive welcome and orientation packets and other onboarding communications.
Conduct and review ongoing program assessment with the Director and AVP of HR.
Research and propose recommendations for program changes.
Leave of Absence Administration
Manage employee leaves of absence in compliance with policies and regulations (i.e. disability leaves, FMLA, CFRA, College leaves, etc.).
Coordinate with the Dean of Faculty for faculty leaves.
Remain current on state and federal changes to leave regulations and ensure the College’s compliance.
Determine eligibility, track leave usage, and coordinate supplementation payments.
Conduct employee interactive process regarding leave processes and paperwork.
Manage all follow up and correspondence with employees and management regarding status of leaves, expected return to work dates, and healthcare provider certifications.
Keep the Human Resources team, TCCS Disability office and TCCS Benefits office apprised of the status of leaves of absence in accordance with payroll deadlines and as needed.
Work with managers to coordinate, implement and document accommodations, light-duty, and other responses for injured or disabled employees.
Manage the Return-to-Work program and records for workers’ compensation accommodations.
Create and maintain forms, document templates, flow charts, and other materials for leave of absence communications and recordkeeping.
Assist and provide backup support for HR Recruiter with staff recruitment process.
Provide feedback on system processes and documentation.
Stay current on new strategies, assess for appropriateness, and provide recommendations.
Partner with Director of HR on strategic recruitment initiatives and approaches. Where needed, work with hiring supervisors to ensure efficient and effective search practices.
Review and create staff job descriptions. Conduct job analysis for new or revised positions.
Prepare job postings, announcements and additional advertisements as needed.
Actively partner with the HR Coordinator when conducting background checks, physical requirements tests, affirmative action reporting in compliance with laws. ?
Payroll: Act as backup to Senior Payroll Administrator.
Once a quarter process bi-weekly and monthly payroll on behalf of the Senior Payroll Administrator.
Act as liaison between TCCS and Pitzer payroll Troubleshoot time & attendance and payroll questions.
Conduct trainings for individuals and groups as needed.
Assist supervisors, staff and students with payroll, human resources and time and attendance questions.
Prepare and process all payroll documents required to complete payroll, including interim or special payments, as needed.
Ensure timely input and processing of new employees into the HRIS system of record (Workday).
Perform other related duties as required.
Supervisory Responsibility: No. May provide training and work assignment to a student/temporary employee as needed.
Work Schedule: The regular hours for this position are 8:00 am to 5:00 pm, Monday through Friday. These hours may vary due to needs of the College or department. Opportunity for a hybrid remote work schedule.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Expert knowledge of laws and regulations which pertain to human resources and payroll; must be capable of interpreting them for purposes of implementation and determining impact on the College and current policies.
Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.
Maintains confidentiality, remains open to others’ ideas, exhibits a willingness to try new things, and demonstrates maturity and composure in dealing with difficult situations. Uses highly effective and sound judgment and can deal successfully with difficult situations, including defusing tension or conflict.
Speaks English clearly and persuasively in positive or negative situations; demonstrates group presentation skills and conducts efficient meetings.
Prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
Adapts to changes in the work environment, manages competing demands and is adaptable to frequent change, interruptions, delays or unexpected events.
Is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.
Must have access to reliable and secure computer and internet connection. Must maintain password protection for work files and records and ensure that no one else has access to password and login credentials at remote work site.
Must have access to a dedicated and suitable workstation at remote location, including desk or table and supporting, upright chair. Must ensure workstation is safe and free from hazards.
Education/Experience: Bachelor’s degree in Human Resources and minimum 3-5 years of relevant experience working in a fast paced and strategic HR environment.
Licenses/Certifications: SPHR/PHR, SPHR-CA/PHR-CA, SHRM-CP/SCP certification is highly preferred.
Workers’ Compensation: Pitzer College will be responsible for any work-related injuries under our Workers Compensation program, but this liability is limited to injuries resulting directly from work and only if the injury occurs in the designated work area. Any claims will be handled according to the normal procedure for Worker's Compensation claims.
Priority Deadline: September 24, 2021. Review of applications will commence immediately.
Application Materials: Upload the following materials to complete your application:
Cover Letter: Indicate your reason for interest in this position, describe how your qualifications make you an ideal candidate, and explain which of Pitzer’s core values best relates to your own.
Resume: List relevant qualifications and dates of experience.
Professional References: References will be contacted for select applicants and advance notice will be provided. Provide the names of at least three (3) individuals who can speak to your professional qualifications. Include their business titles, contact information and an indication of how you are acquainted with them (e.g., former supervisor, coworker, etc.).
Employment Requirements Employment is contingent upon a candidate possessing the knowledge, skills and abilities to be able to successfully perform the essential duties of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Employment is also contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. For positions requiring the use of a college-owned vehicle, employment is contingent upon a driving record acceptable to the colleges’ automobile liability insurance. Final candidates in all staff positions will be required to undergo a background investigation; in addition some positions may require a physical lift test and pulmonary function test.
Equal Employment Opportunity and Non-Discrimination
Pitzer College adheres to both the letter and the spirit of Equal Employment opportunity and Affirmative Action. It does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, gender, age, sexual orientation, marital status, pregnancy, disability, medical condition, or veteran status, in the administration of its admission policies, educational policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. Pitzer strongly encourages candidates from underrepresented groups to apply.
In compliance with applicable law, Pitzer College publishes an annual report containing statistical information concerning the occurrence of crime on campus and adjacent thereto, as well as policies and practices concerning security. A copy of this report is online at http://www.cuc.claremont.edu/cs/index.asp or by contacting The Claremont Colleges Department of Campus Safety: 251 E. Eleventh Street, Claremont, CA 91711-3947; (909) 621-8170.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.