The Johns Hopkins Center for Talented Youth is a nonprofit dedicated to identifying and developing the talents of academically advanced K-12 students around the world. We provide today's brightest students with fun, challenging courses; a community of engaged learners; and a strong foundation for future success in college and their careers. Want to join our team? We are looking for mission-driven problem-solvers who can thrive in CTY's diverse, collaborative, fast-paced, and results-driven work environment. We value innovation, creativity, integrity, and a shared commitment to the bright young people we serve.
We are seeking a Senior HR Coordinator whowill provide HR and administrative support to the Johns Hopkins University Center for Talented Youth (CTY) including: recruitment functions such as requisitioning, and pre-employment processing. This position will have a specific focus on supporting the recruitment and onboarding of more than 2,000 casual/as-needed staff annually. This role will also assist in managing administrative and reporting aspects of performance management process for casual and full-time employees, and personnel management.
Specific Duties & Responsibilities:
Recruitment & Hiring:
Manages CTY HR's role in the hiring, onboarding, and termination of casual staff members through the SAP payroll system.
This which includes identifying appropriate stakeholders; planning and hosting meetings to discuss and identify changes in processes and legislation; proactively troubleshooting issues with processes and procedures; making recommendations for changes to the appropriate stakeholders; and following up with all stakeholders throughout the process to ensure timely execution of all processes.
Manages pre-employment process required for casual employees of CTY to ensure an efficient and smooth process in accordance with all applicable university policies and procedures.
In partnership with JHU Talent Acquisition office, tracks and monitors applicant screening process, including background and reference checks utilizing an external database. Consults with Talent Acquisition team, and provides managers with hiring recommendations pertaining to information gathered. Escalates and investigates issues as needed to ensure a rapid onboarding process.
Manages the remote I-9 process for all casual and remote hires in partnership with the JHU I-9 Compliance team. Facilitates and advises managers on the visa employment process. Assist in collecting and distributing required documents to JHU central offices for employees with work authorization status.
Assigns, coordinates and tracks work during high volume periods among a team of casual HR Coordinators supporting onboarding functions. Assist in the selection and training of these casual team members and will provide supervision to casual HR Coordinator staff.
Maintains stakeholder visibility and enhances accountability into pre-employment process by maintaining up to date information in an external staffing database, holding regular information meetings with hiring departments, collaborating and sharing information with hiring partners, seeking to learn about and forecast the Center's seasonal hiring needs and reacting proactively.
Collaborates with CTY and JHU Talent Acquisition teams to manage job postings for departments. Maintains visibility into requisition statuses and proactively identifies barrier to ensure job postings are posted as quickly as possible.
Coordinates the hiring process which includes sending
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.