Harvard University T.H. Chan School of Public Health
Location: USA - MA - Boston
Internal Number: 54967BR
The Harvard T.H. Chan School of Public Health is more than just a place to work. As an organization, we are a global citizen, committed to advancing health world-wide. That commitment starts here, with our employees' well-being. We offer an enriching and supportive community with abundant programs, services, and tools to help the community address challenges and achieve goals at work and in life. The Office of Human Resources' mission is to be a proactive and strategic partner with the Harvard Chan School community in terms of how to recruit, manage, compensate, reward, develop and engage staff so that we can most effectively support the School's strategic priorities.
Reporting to the Director of HR and Recruitment Services, the HR Coordinator provides a broad range of confidential HR coordination for all aspects of a fast-paced Human Resources Office -- including serving as the first point of contact for staff general information regarding human resources policies, procedures and benefits, and directing questions to other HR staff as needed. At times, the HR Coordinator also identifies issues, independently researches potential solutions, and presents recommendations to the HR Partners.
Additional duties and responsibilities include, but are not limited to, the following:
Composing and maintaining status change letters (promotions, equity adjustments, schedule changes, term appointment extensions, etc.)
Overseeing I-9 processing and training departments on the Equifax system (used for processing I-9's). This includes serving as the point person for all Equifax troubleshooting in correspondence with Central Payroll, pulling monthly work authorization reports from Equifax, notifying departments of expiring work authorization, and assisting with the Section 3 reverification process as needed. This also includes acting as the School's expert on the system, responding to training requests and changes in system access from departments as needed, and serving as the contact for the I-9 Consortium. The HR Coordinator may be asked to complete I-9s for other Universities as well.
Preparing and processing layoff and separation documentation in accordance with Harvard policies
Working with the HR Partners to coordinate case management of laid off employees
Configuring and analyzing Independent Contractor data and working with the HR Partners to further analyze the data and determine next steps
Reviewing and approving all temporary employee personnel transactions
Assisting with the coordination of meetings and/or HR-related trainings and maintaining/updating sections of the HR website
Compiling compensation reports/data for review by HR Partners, Senior Compensation and Classification Analyst, and Recruitment team on conducting equity reviews, and maintaining, troubleshooting, and updating the equity review form to be used for all equity reviews
Working as part of the Graduate Student Union Implementation team. This includes reviewing and approving all personnel transactions for Graduate Student Union (GSU) employees, updating Onboarding Resource documents, FAQs, the Administrator Contact List and monthly reports, managing GSU electronic personnel files, troubleshooting and answering questions related to student hiring and Student Union policies, and assisting with employee classification decisions, policy interpretation and clarification
Coordinating and delivering the School-wide weekly newsletter (Staff Heads Up)
Supporting the creation, continuous improvement, and maintenance of all internal HR process and procedures, documentation, templates (hire forms, and guides), job descriptions and the HR shared drive
Supporting School-wide events and other HR related activities
Supporting administrative recruitment efforts as needed including job postings, offer letters, scheduling interviews, and sourcing candidates
Performing general administrative duties including ordering supplies, troubleshooting equipment with associated vendors, tuition assistance eligibility verifications and approvals, and maintenance of the HR calendar
Providing back-up administrative support for Senior Director and other HR support roles
Performing other duties as required
PLEASE NOTE: The primary work location for this position is Boston, MA and in order to be on Harvard payroll, you must reside in one of the following states – MA, NH, RI, ME, CT, VT, NY, or MD. We are also working primarily remotely at this time due to the COVID-19 pandemic. Until our return to campus, which is anticipated to begin in fall 2021, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it. The Harvard T.H. Chan School of Public Health will support flexible work schedules upon this return, subject to individual departments' business needs.
At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
Harvard University offers an outstanding benefits package including:
Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
Harvard will require COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's
About Harvard University T.H. Chan School of Public Health
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.