The Human Resources Generalist 1 is a key member of the College HR Team. The Generalist 1 is the College Position Manager and has primary responsibility for talent acquisition operation. The Generalist 1 must be highly knowledgeable of HR policies and practices, both specific to the university and in federal and state law. The position reports to the CDes Director of Human Resources. This position will also provide support and expertise to diversity and inclusivity initiatives undertaken by the HR team, including through strategic recruitment of personnel as well as to College-level committees. The College’s HR team works in partnership with the University’s central Office of Human Resources. We are committed to attracting candidates from historically underrepresented groups knowing that diversity enriches the academic experience and provides a knowledge base for innovation.
Talent Acquisition (35%)
Serve as the CDes Talent and Acquisition Manager. Provide oversight, support, and consultation to searches throughout the College from students to staff to faculty. Manage and support faculty searches/oversee other searches, create and route job postings in the online employment system, as assigned, promote best practices and compliance with university and college policies and procedures. Advise, train and troubleshoot on system access and processes for hiring managers and teams. Monitor and update applicant status. Maintain search records in compliance with university policies and local, state, and federal laws.
Create job openings; place adverts in required avenues and other resources, assessing their effectiveness and adjusting strategy as needed; build and maintain relationships with community diversity recruiters; monitor & handle search status changes, route / process applications; liaison with Employment Center
In conjunction with the EOAA Liaison, facilitate discussions throughout the search process with regard to inclusion and equity, modifying the content and delivery as needed based on the needs of the posted job and the committee makeup.
Prepare offer/appointment letters for UG and graduate student employees; temp/casuals – for college-level units; backup for staff letters
Order, track, manage background check requests and degree verifications through the external vendor.
Incorporate diversity goals, past applicant source data, and sourcing strategies to develop and evaluate effective recruiting strategies.
Manage oversight and logistics for asynchronous, synchronous, and on-site interviews of various scope and scale. This includes complex calendaring and scheduling with employees and applicants at all levels of the organization.
General Human Resources (30%)
Prepare and process visa & permanent residency paperwork and/or troubleshoot issues, in partnership with the HR Director
Coordinate HR events, including oversight and authority over budgets, logistics & complex calendaring
Research & collect data related to College personnel or job searches, analyze and present data to HR team or other stakeholders
Manage new employee welcome communications, contribute to welcome/onboarding strategy
Contribute to process improvement in areas of responsibility
Maintain collegiate personnel file; college job search search records; databases for email listservs; potentially including overseeing the work of student workers
Prepare and maintain College organizational charts
Enter and track annual performance review in HRMS
Admin + Committee staff support (20%)
Serve as College liaison to the Faculty Leave Committee and Honors & Award Committee; contributing knowledge of College personnel, scheduling meetings, take minutes.
In partnership with the HR Director and the Associate Dean for Faculty Affairs prepare unit & college-level documentation for P&T dossiers; staff College P&T Committee.
Conduct annual collegiate elections for College and University governance.
Serve as College Position Manager. Enter and maintain accurate information for new, current, and terminated positions. Audit records for accuracy and resolve discrepancies or errors through analysis of problem and coordination with HR Generalist 2, payroll team, and supervisors.
Primary contact regarding undergraduate and graduate students & temp/casual appointments; prepare appointment letters and HRMS documentation as assigned.
Transmit appointment information for Admin UG/Grad students & temp/casuals to payroll
Prepare appointment letters and HRMS documentation, in partnership with the Associate Dean for Faculty Affairs, for part-time instructional staff who report up through the Associate Dean
Partner with HR Director in creation of annual merit letter template; manage process for letter generation and send out letters on behalf of the College
Other responsibilities as assigned, potentially including HR special projects.
Anticipated salary: $50,000 - 53,000 annually
BA/BS degree in Human Resources or related field or a combination of related education and professional HR work experience to equal four years.
Experience with complex scheduling and/or calendar management.
Experience with staffing and recruitment.
Experience handling confidential and time-sensitive materials.
Demonstrated analytical and problem solving skills and abilities.
Exceptional interpersonal skills and the ability to communicate verbally and in writing with multiple and diverse constituencies.
Strong organizational skills.
Proficiency with Google Workspace (docs, sheets, etc.) and Microsoft Office suite (word, excel, etc.).
Demonstrated commitment to inclusion and diversity.
Academic search experience desired.
Work experience in higher education or non-profit human resources.
Prior experience using PeopleSoft or other similar human resource management system.
Experience interacting effectively and establishing cooperative working relations with all levels in an organization.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.