As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The UW Department of Environmental and Occupational Health Sciences (DEOHS) is a medium-sized academic and research department housed in the School of Public Health. DEOHS has 40 primary faculty housed in the department, with 4 joint departmental appointments housed in other UW departments, as well as 120+ annual faculty appointments. DEOHS has approximately 80 graduate students pursuing doctoral and master level degrees, as well as 50 undergraduate students. There are currently 10 senior fellow appointments, several of whom have international status. The Department also houses approximately 120 staff members, classified and professional. DEOHS is unique given a state funding appropriation, $8M per year, to allow a training and service based focus on the prevention and intervention of injuries and illness among Washington state workers. Faculty in the department are fully engaged in instruction and mentoring, research grant acquisition (over $20M per year), and service based activities with the state of WA. As a laboratory-based science department, faculty, students, and staff are co-located in two primary on-campus facilities.
The Department of Environmental and Occupational Health has an outstanding opportunity for a Human Resources Manager. The Human Resources Manager reports directly to the Administrator as a member of the department’s operations team housed in the Chair’s office. The Human Resources Manager works closely with faculty, staff, and post-doctoral scholars, to achieve department goals within the University’s policies and procedures. This position plays a key role for managing academic and staff human resources. Activities include managing faculty searches, supporting academic committees, and partnering with the Administrator and Human Resource management team to manage the day-to-day faculty and staff appointments. The Human Resources Manager will develop and improve upon department resources including on-boarding and orientations; policy and procedure review and improvement; academic human resources tracking database; event planning; and personnel recognition and performance management.
Academic Human Resource, Faculty Affairs and Postdoctoral Management
Faculty Searches: Manage the full scope of multiple annual faculty searches including lead staff support to the standing and ad hoc search committees; participating in multiple meetings for the development of advertisements, assessment rubrics, and search logistics; liaison between the committees and the school and university representatives to advise regarding search priorities; manage candidate visits and follow-up; provide back-up to university hiring portal, Interfolio; draft offer letters and manage acquisition of materials and information for the hiring packet.
Faculty Affairs and Committee Work: Serve as staff lead to department faculty-focused committees, at a minimum five committees per year. Partner with the committee chairs to review and revise committee charges; manage annual committee tasks, timelines, and reporting; provide guidance to chair and members regarding department, school and university policies and procedures; and direct administrative staff regarding meeting logistics and materials. Partner with the department human resources team to establish annual calendar and deadlines.
Faculty Review Process: Manage annual faculty appointments including working with the committee chair and members tasked with the annual review and quarterly new appointments. Guide the committee’s process framed by department, school and university policies and timelines. Frequently interact with faculty regarding the renewals and new appointments to solicit information, answer questions, and process appointments.
Academic Appointments: Partner with department human resources team to manage faculty appointments, reappointments, promotions, tenure, professorships, merit reviews, voting eligibility, and faculty ballots. Ensuring the guidelines are up-to-date, compliant and address the expectations related to appointments’ processes. Provide advice to faculty and academic staff regarding school, college and university requirements, policies and procedures. Provide back-up to department human resource manager responsible for Workday position management and associated documentation.
Staff Human Resource Management
Manage the department staff employment lifecycle. Serve as one of two hiring managers for DEOHS. Work closely with hiring managers on job creation, recruitment, interviews, hiring, onboarding, and etc. Assist with compensation, evaluations, position reviews, conflict resolution, and termination. Manage record keeping and maintenance of confidential files.
Implement human resources policies and procedures. Partner with Administrator to design and implement new hire orientation program. Develop new employee on-boarding and separation procedures.
Help manage and provide content expertise on Leave of Absences, specifically FMLA practices and best practices. Manage and monitor Workday reporting for FMLA tracking, record keeping, required communications for staff and faculty taking leave.
Work closely with Campus HR employment to ensure positions and issues are resolved professionally and in a timely manner. Partner with department leadership to manage Workday activities.
Serve as consultant for any personnel action items (annual evaluation review, staff recognition, leave reporting to include leave requests, compensatory time, overtime, and over/under payment requests).
Serve as department HR team liaison between DEOHS and other UW Human Resource Offices to include School of Public Health Dean’s Office and UW HR.
Central Department Support/Event Planning & Special Projects
Event Planning: Manage multiple department events including annual Staff Appreciation Lunch, department retreat, and Autumn gathering. Organize major outreach and recognition events, to include alumni/donor receptions, public faculty lectures, special symposia, and other events. Assign speakers, independently determine funding sources for incoming visitors. Working closely with department volunteers, plan the event, develop a budget and monitor expenses, establish logistics and timelines, manage communications, manage day-of details and oversee any post-event follow-up.
Department process and procedure improvement: Participate on committees and task groups assembled to review current practices, for example academic human resources, and contribute to development and implementation of improved processes.
Department Leadership Special Projects: Manage various special projects at the request of the Chair, Assistant Chair and Administrator.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Bachelor’s Degree in Personnel Management, Business, or related field. Minimum two years of experience with human resources including management of various personnel positions, actions, recognition and performance management.
Proficient in Microsoft products including Office 365; experience with Google Workspace products.
Strong organizational skills highlighting the ability to develop, use, and maintain systems to track information and materials. Excellent oral and written communication skills, including the ability to prepare professional correspondence and reports and to take minutes at executive-level meetings. Strong attention to detail with an emphasis on accuracy and completeness of information. Ability to maintain harmonious working relationships to address complex and/or sensitive issues effectively. Ability to navigate a complex, layered organization to achieve results. Ability to interpret and communicate to others complex policies and procedures.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Demonstrated increasing responsible human resources experience, preferably in higher education. Familiarity with state and federal human resource requirements. Experience with human resource management systems, such as Workday.
Demonstrated understanding of HR management principles, including recruitment, engagement, development, compensation, employee relations, employment law, and benefits.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.