HR Recruitment Coordinator, University Life HR Shared Services
The George Mason University, University Life Division invites applications for the HR Recruitment Coordinator position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Department:
University Life (UL) Human Resources Shared Services is a unit of the University Life Operations and Planning area, which oversees a variety of support organizations including ITS, Finance, Assessment, and Communications and Marketing. The Shared Service model of UL Ops and Planning is designed to bring divisional strategy and leadership to these core functions, while addressing the unique needs of our individual units, and providing more robust and coordinated services across UL. The UL HR Shared Services unit serves over 35 offices of University Life in a variety of HR functions, including full life cycle recruitment and HR consultation, in conjunction with Mason's central Human Resources and Payroll office.
About the Position:
This position serves the division in a shared role capacity, providing support and expert guidance in Human Resources and Payroll functions to the division's 35+ units, with a dedicated service line to the Housing and Residence Life unit. Primary responsibilities include the support and coordination of the recruitment and onboarding of new employees, records management, assisting with policy updates and process guidelines, providing statistical reports on HR transactions and general HR metrics, assists with HR projects and initiatives, and serves as a cross-functional support to the other UL HR team positions.
Responsibilities are identified in three main categories: Recruitment, Hiring and Onboarding, HR and Payroll Duties, and Departmental Duties.
Recruitment, Hiring, and Onboarding:
Serve as a consultant with UL units on recruitment activities:
Provide oversight on search functions and ensure Divisional standardized search policies and best practices are being maintained;
Ensure position posting requirements are compliant with University, State, and Federal requirements.
Assist with benefited staff searches in a Coordinator capacity:
Review candidates and process through Mason's Applicant Tracking System;
Coordinate interview schedules with search committee members and applicants;
Coordinate with central Mason HR on all required recruitment and onboarding documents;
Coordinate candidate travel as necessary;
Process new hire paperwork and create offer letters and hiring proposals.
Maintain and update the UL HR team's various shared recruitment trackers, providing accurate metrics and visibility across the team.
HR and Payroll Duties:
Provide cross functional back up support to the UL HR Specialist, as needed, in bi-weekly payroll processing, student/wage hiring processes, I-9 verifications, and initiating MasonOnboard packets;
As part of the UL HR Shared Services team, provide generalist level HR transactional functions and consultation to the Division's 30+ units:
This includes monitoring the UL HR generic email inbox and identifying and categorizing the appropriate response in a timely manner;
Assist other members of the UL-HR team as necessary, including being cross trained/cross functional to provide additional support/back-up as needed.
Provide dedicated Housing and Residence Life HR support in areas of compliance-based onboarding material, seasonal staff hiring, and tuition reimbursements.
Actively participate on various ad hoc UL Shared Service strategic planning sessions, groups, and committees;
Actively support and comply with all University policies, HR regulations and departmental mission, vision, and goals;
Maintain active awareness of ever-changing Commonwealth, university, and HR related policies, practices, and employment law standards;
Provide support and actively participate on ad hoc periodic internal audits;
Provide support with planning and implementation of staff trainings as needed;
Provide support with planning and implementation of employee recognition activities as needed;
Maintain internal employee files:
Ensure all necessary paperwork is routed to central HR records management, while maintaining internal files, and ensure all paperwork is sorted per university/state/federal guidelines;
Ensure all appropriate records retention and destruction processes are followed.
Other duties, as assigned.
Demonstrated experience working with relevant recruiting, onboarding, and personnel matters;
Strong understanding of HR policies and procedures;
Excellent organizational, communication, and interpersonal skills;
Strong critical thinking skills;
Excellent time management skills;
Ability to exercise judgement and initiative while maintaining high level of confidentiality;
Ability to work collaboratively in a team-oriented environment;
Ability to creatively solve problems and continuously improve processes;
Demonstrated knowledge and experience with Microsoft Office Software package;
Experience working with diverse employee, student, or customer populations.
Associate's degree or an equivalent combination of education and experience;
1-2 years of experience working in HR, particularly in recruitment activities, Talent Acquisition, or generalist roles;
Experience with basic assessment practices and analytical tools;
Experience in higher education setting or with other Commonwealth of Virginia agencies;
Proficiency with Ellucian Banner software and PeopleAdmin (or other applicant tracking software);
Bilingual fluency in Spanish a bonus.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report
Internal Number: 50584
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.