The Human Resources Generalist is a full-time position reporting directly to the Director of Human Resources. The culture of the human resources department is one of customer service and relationship building. This position is an integral part of the human resources team, supporting the day-to-day operations of the department, including areas such as compliance, recruiting, onboarding, benefits, and document management.
Duties and Responsibilities:
Be available to answer general employee questions and provide assistance as needed.
Assist with recruitment efforts to include: advertising open positions in the appropriate mediums, screening candidates, interviewing, and monitoring the employment@potomac email account.
Plan and coordinate Potomac’s annual diversity hiring fair.
Onboard new employees and ensure all required documents are completed and on file, including but not limited to I-9, certifications, and benefits paperwork.
Run background checks on all new hires and every three years for all employees and volunteers as required.
Complete motor vehicle checks for school bus drivers and other employees who drive school owned vehicles.
Manage the coordination and scheduling of first aid/CPR/AED training for all employees.
Create and maintain employee personnel files and benefit binders.
Complete employment verifications and unemployment requests, as needed.
Participate in benefit administration to include enrollment, claim resolution and monthly payment/reconciliation of invoices.
Assist the insurance broker in the filing of the Form 5500 for health/dental and all ancillary benefits.
Run weekly flexible spending account reports and submit to Finance.
Process claims related to short and long term disability as well as school offered life insurances.
Complete Worker’s Compensation Employer Accident Report Forms, file accidents with insurance company, work with employees and insurance adjusters until claim comes to completion, and maintain OSHA accident report forms.
Process FMLA and other leave requests.
Aggregate and submit statistics for EEO-1 and other requesting entities throughout the year.
Partner with Payroll and Finance Associate to ensure medical and retirement plan deductions and contributions are correct for payroll.
Complete and submit semi-monthly retirement contributions, distributions, and loan reports.
Assist in the annual non-discrimination testing for retirement plans and cafeteria plans.
Administer retirement plan audit from planning stage all the way through completion. Work with the auditor to file Form 5500 and other required retirement plan notices and filings.
Administer the annual QDIA and retirement fee disclosure notices to all eligible employees.
Participate in investment quarterly meetings for retirement plan.
Contribute as a member of the school’s retirement committee and plan fiduciary.
Work with the Director of Human Resources on resolving employee relations issues, as needed.
Publish the HR newsletter on a monthly basis.
Assist in the maintenance of the HR website, ensuring it is up-to-date.
Send and sort all mail for the HR department.
Maintain confidentiality and discretion about sensitive school and personnel issues.
Support the Director of Human Resources with administrative duties.
Provide administrative support to the CFO/COO to include; filing, scheduling, record keeping, coordination of meetings, obtaining supplies, coordinating direct mailings and working on special projects.
Other duties as assigned by the Director of Human Resources.
Bachelor’s Degree in a related field with a minimum of three years related work experience.
National certification through SHRM and/or HRCI is a plus.
Ability to work collaboratively and effectively with a variety of constituencies.
Strong communication skills, both written and verbal.
Ability to be flexible and adaptable with proven problem solving skills.
Strong work ethic and a high level of integrity.
Strong organizational skills with high attention to detail.
Knowledge of human resources and payroll systems, principles and practices. Paycom experience is a plus.
Experience with computer applications including MS Office [expert in Excel] and Gmail.
Strong interpersonal and customer service skills.
Knowledge of school processes and procedures is a plus.
In striving to fulfill its mission, The Potomac School seeks many different voices, viewpoints, and backgrounds. We recognize that differences are a source of strength, and we know that everyone is enriched when each person's contributions and perspectives are valued.
About The Potomac School
The Potomac School is an independent K-12 day school located in McLean, Va. While we are a K-12 school, we are more accurately described as a K through lifetime experience. We nurture the development of our students as unique individuals and as contributing members of a vibrant learning community.
Our school comprises four distinct yet interconnected divisions, joined through a shared mission, integrated curriculum, and deeply rooted communal ties. We enjoy the beauty and natural resources of our 90-acre campus, our athletic fields, woods, streams, and ponds providing a rare and wonderful setting for each student's educational journey.
Mission: At The Potomac School, we believe that intellectual development, love of learning, and strength of character are complementary, and equally essential, educational goals. With a firm commitment to our core values and a rigorous academic program, we prepare students to lead lives of purpose, achievement, and generosity of spirit.