Columbia Basin College ("CBC" or the "College") seeks an Office Assistant 3 (OA3) to perform a variety of complex and confidential office support activities for the Human Resources & Legal Affairs Division, including answering phones and directing calls, greeting and guiding staff, students, visitors and/or the general public, responding to questions and inquiries requiring substantive knowledge of office/departmental policies and procedures, and performing routine clerical, data entry and/or word processing tasks as assigned. This position is a front-line customer service position, reporting to the Executive Assistant to the Vice President for the Human Resources & Legal Affairs.
This position is open until filled. First consideration will be given to applicants whose complete application has been received by May 3, 2021 @ 11:59 PM Pacific Time.
Serve as the primary contact for staff, students, visitors and/or the general public accessing services in the Human Resources (HR) Office;
Resolve problems and respond to inquiries regarding rules, regulations, policies, department procedures and department services; answer telephone; receive and refer visitors;
Review documents, records, applications and enrollment forms for completeness, accuracy and compliance with applicable rules; determine and explain action necessary to achieve compliance or approval;
Serve as the web ambassador for the HR & Legal Affairs Division, responsible for updating and maintaining content on the HR & LA webpages within established writing style guidelines;
Update and maintain the online staff directory and other web information as needed;
Process payment of invoices, purchase orders, etc., in support of the HR Office;
Compose office correspondence such as requests for documentation and respond to requests for information; evaluate and revise forms for internal use;
Registers the HR Office staff for conferences and/or trainings;
Review and verify fiscal reports for accuracy, investigate and correct errors to ensure compliance with established procedures and policies; use basic arithmetic to perform calculations;
Establish and maintain electronic or manual filing systems;
Assist with compiling and producing materials and reports such as payroll, personnel, inventory, and other technical and statistical reports requiring specialized knowledge and judgment in the selection and treatment of data and format; prepare charts, tables and graphs as needed; provide updates regarding budget status and expenditures; reconcile monthly P-card report;
Perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet, and data base files, uploading/downloading, and creating footnotes and outlines; use spreadsheet and database software to develop and maintain records; use basic statistical software packages; perform simple computer inquiry programming; use graphics software and recommend appropriate display of information;
Receive, sort, and distribute mail and/or other Human Resources documents in a timely manner;
Order, receive and maintain inventory of office supplies as necessary;
Assist with archiving HR files and/or records and tracks for destruction process in compliance with the state retention guidelines; and
Assists staff with copy machine and fax transmittals to send and receive information.
Columbia Basin College (CBC) serves the citizens of Benton and Franklin counties in Washington state with two-year associate degrees for transfer to a four-year university, and applied degrees for workforce employment. CBC also provides one-year certificates and basic skills for those pursuing a GED or high school diploma. CBC serves approximately 7,000-8,000 students each quarter.Columbia Basin College now offers bachelor degrees in Nursing, Project Management, Applied Management, Cyber Security, Information Technology, and Dental Hygiene. These bachelor degrees are in direct response to the needs of our community. As a result of community needs, Columbia Basin College has recently opened our new state of the art Social Sciences and World Languages Center at the Pasco campus.In July 2017, CBC will open its second, four-story Health Science Center in Richland. In addition to training CBC healthcare professionals, the Wortman Medical Science Center will also be a functional medical clinic as part of Kadlec Regional Medical Center’s family medicine residency program.CBC will open a student housing facility in September. This first phase will house 125 students.Columbia Basin Co...llege continues its rich tradition of meeting our community's needs with a dynamic faculty, state-of-the-art facilities, and a diverse student body from all walks of life.